Policies by sector

BOARD OF GOVERNORS

POLICY NUMBER	TITLE	OFFICIAL VERSION
BD — Board of Governors
BD-1	Policy on Contract Review, Signing and Required Approvals	BD-1.pdf Related documents Regulation BG-2008-10-D17 as amended Temporary Notice of Delegation Form
BD-2	Terms of Reference of the Ombuds Office	BD-2.pdf
BD-3	Code of Rights and Responsibilities	BD-3.pdf BD-3-2010.pdf (For cases occuring before April 19, 2017) Related documents Protocol on the Coordination of Urgent Cases of Threatening or Violent Conduct
BD-4	Policy on Conflict of Interest	BD-4.pdf Related documents Consensual Romantic or Sexual Relationship Guidelines Conflict of Interest Disclosure Phone Line Information page Learn more Policy Spotight: Conflict of Interest
BD-5	Policy on Senior Administrative Appointments	BD-5.pdf Related documents Handbook for Advisory Search Committees
BD-6	Policy on the Establishment of Tribunal Hearing Pools	BD-6.pdf
BD-7	Sustainability Policy	BD-7.pdf
BD-8	Policy on the Employment and Remuneration of Senior Administrators, Deputy Provosts, Vice-Provosts and Associate Vice-Presidents	BD-8.pdf Related documents Protocol for Receiving and Transmitting Comments Submitted to Evaluation Committees
BD-9	Concordia Council on Student Life	BD-9.pdf
BD-10	Code of Ethics and Professional Conduct Applicable to Members of the Board of Governors and Members of Committees Established by the Board	BD-10.pdf Related documents Board of Governors Disclosure Statement
BD-11	Omnibus Policy on the Remuneration of Senior Administrative Personnel	BD-11.pdf
BD-12	Policy Relating to the Administrative and Support Staff Electoral College	BD-12.pdf
BD-13	Policy on the Internal Audit Function	BD-13.pdf
BD-14	Policy on Enterprise Risk Management	BD-14.pdf
BD-15	Policy on the Awarding of Honorary Degrees	BD-15.pdf Related documents Honorary Degree Nomination Form
BD-16	Policy on Employee Disclosures of Wrongdoings	BD-16.pdf Related documents Online Form to Report Wrongdoings
BD-17	Policy on the Employment and Remuneration of the Academic Deans and the University Librarian	BD-17.pdf Related documents Protocol for Receiving and Transmitting Comments Submitted to Evaluation Committees

OFFICE OF THE SECRETARY-GENERAL

POLICY NUMBER	TITLE	OFFICIAL VERSION
SG — Office of the Secretary-General
SG-1	Policy on the Display of Posters	SG-1.pdf
SG-2	Policy on Copyright Compliance	SG-2.pdf Related documents Copyright Guidelines for Instructors
SG-3	Policy on the Distribution of Publications on Campus	SG-3.pdf
SG-4	Policy on the Use of Concordia University’s Name, Logo and Related Insignia, and the Governance of its Visual Character and Digital Presence	SG-4.pdf Related documents Procedures Handbook Permission Request Form
SG-5	Policy on the Emergency Release of Personal Information	SG-5.pdf
SG-6	Policy on University Policies	SG-6.pdf
SG-7	Policy on the Conferral of the Emeriti Title by the Board of Governors	SG-7.pdf
SG-8	Policy on the Acquisition of Archives	SG-8.pdf
SG-9	Policy Concerning the Protection of Personal Information	SG-9.pdf Related documents Guidelines on the application of the act respecting access
SG-10	Policy on Records Management and Archives	SG-10.pdf
SG-11	Policy on Email Management	SG-11.pdf Related documents Guidelines on Email Management
SG-12	Flag Lowering Policy	SG-12.pdf
SG-13	Policy on the Institutional Response to a Death	SG-13.pdf Related documents Procedures on the Institutional Response to a Death
SG-14	Language Policy	SG-14.pdf Related documents Language Policy Guidelines
	Rules of Natural Justice	Rules of Natural Justice
SG-15	Policy on the Revocation of Awards and Other Types of Recognition	SG-15.pdf Related documents Guidelines on the Revocation of Awards and Other Types of Recognition

OFFICE OF THE PROVOST AND VICE-PRESIDENT, ACADEMIC

POLICY NUMBER	TITLE	OFFICIAL VERSION
PRVPA — Office of the Provost and Vice-President, Academic
PRVPA-1	Policy for Students on the Accommodation of Religious Observances	PRVPA-1.pdf Related documents FAQ for instructors
PRVPA-2	Policy on Audio and/or Video Recording of Lectures	PRVPA-2.pdf
PRVPA-3	Policy regarding Sexual Violence	PRVPA-3.pdf
PRVPA-4	Policy on Data Governance	PRVPA-4.pdf Related documents Data Governance Framework
Dean of Students
PRVPA-10	Policy on Student Associations and Groups	PRVPA-10.pdf Related documents Student Accounts Fee Levy Operating Procedures
PRVPA-11	Policy on Student-Operated Commercial Enterprises	PRVPA-11.pdf
PRVPA-14	Policy on Accessibility and Accommodation for Students and Employees	PRVPA-14.pdf Related documents Procedures on Accommodation Related to Students Requesting Academic Accomodations Procedures on Accommodation Related to Workplace Accessibility for University Employees and Job Applicants
PRVPA-15	Policy on Student Involuntary Leave of Absence	PRVPA-15.pdf Related documents Leave of Absence Return Assessment Form

OFFICE OF THE VICE-PRESIDENT, RESEARCH AND GRADUATE STUDIES

POLICY NUMBER	TITLE	OFFICIAL VERSION
VPRGS — Office of the Vice-President, Research and Graduate Studies
VPRGS-1	Policy on Contract Research	VPRGS-1.pdf Related documents Contract Research Handbook Researcher's Guide
VPRGS-2	Policy on Indirect Costs Recovery from Research Funding Agencies not Accredited by SIRU	VPRGS-2.pdf
VPRGS-3	Policy for the Ethical Review of Research Involving Human Participants	VPRGS-3.pdf Related documents Procedures for the Ethical Review of Research Involving Human Participants
VPRGS-4	Policy on Postdoctoral Fellows	VPRGS-4.pdf
VPRGS-5	Policy on Conflict of Interest in Research	VPRGS-5.pdf Related documents Conflict of Interest Policy Disclosure Report Form
VPRGS-6	Policy on new International Academic Linkages	VPRGS-6.pdf Related documents Procedures for an International Cooperation Contract International Cooperation Evaluation Form
VPRGS-7	Policy on Research Chairs	VPRGS-7.pdf Related documents Procedures and Guidelines for Research Chairs
VPRGS-8	Policy on Research Units and Infrastructure Platforms	VPRGS-8.pdf Related documents Procedures for Research Units and Infrastructure Platforms
VPRGS-9	Policy on Intellectual Property	VPRGS-9.pdf Related documents Annex A - Student Project Sponsorship Acknowledgement for Companies
VPRGS-10	Policy on Academic Visitors	VPRGS-10.pdf
VPRGS-11	The Leonard & Bina Ellen Art Gallery Acquisitions Policy	VPRGS-11.pdf
VPRGS-12	Policy for the Responsible Conduct of Research	VPRGS-12.pdf Related documents Procedures for the Inquiry and Investigation of Allegations of Research Misconduct
VPRGS-13	Policy on the Ethical Use of Animals in Research and Teaching	VPRGS-13.pdf Related documents Procedures for the Ethical Use of Animals in Research and Teaching

OFFICE OF THE VICE-PRESIDENT,
SERVICES AND SUSTAINABILITY

POLICY NUMBER	TITLE	OFFICIAL VERSION
VPS — Office of the Vice-President, Services and Sustainability
General
VPS-1	Policy on Tobacco, Cannabis and Vaping	VPS-1.pdf
VPS-3	Policy on the Sale and Service of Alcohol on University Premises	VPS-3.pdf Related documents Sale or Service of Alcohol on Campus Waiver Form for Alcohol-Related events
VPS-4	Policy on Hours of Operation, Access Outside the Hours of Operation and Working Alone or in Isolation	VPS-4.pdf
VPS-7	Policy on the Sale and Service of Food and Beverage on University Space	VPS-7.pdf Related documents Guide for Food Handlers University's list of approved caterers Sale or Service of Food on Campus Waiver Form for Self-Catered Events
VPS-8	Policy Concerning Minors on Campus	VPS-8.pdf Related documents Declaration Parental waiver
Security Department
VPS-20	Security Policy	VPS-20.pdf
VPS-21	Parking Policy	VPS-21.pdf
VPS-22	Animals on University Premises Policy	VPS-22.pdf
VPS-23	Policy on Minimum Security Coverage for Large Facilities	VPS-23.pdf
VPS-24	Policy on the Temporary use of University Space	VPS-24.pdf
Instructional and Information Technology Services (IITS)
VPS-30	Policy on Computing Facilities	VPS-30.pdf
VPS-31	Telecommunications Policy	VPS-31.pdf
VPS-32	Policy on Computer Provisioning	VPS-32.pdf
VPS-33	Information Security Policy	VPS-33.pdf
Environmental Health and Safety
VPS-40	Environmental Health and Safety Policy	VPS-40.pdf
VPS-41	Policy on Personal Protective Equipment	VPS-41.pdf
VPS-42	Policy on Injury Reporting and Investigation	VPS-42.pdf Related documents Injury and Near Miss Reporting Procedure
VPS-43	Workers’ Compensation (CSST) Reporting, Return to Work and Temporary Work Assignment	VPS-43.pdf
VPS-46	Radiation Safety Policy	VPS-46.pdf
VPS-47	Policy for the Management of Hazardous Materials	VPS-47.pdf
VPS-51	Laser Safety Policy	VPS-51.pdf
VPS-52	Biosafety Policy	VPS-52.pdf Related documents Biosafety Committee Terms of Reference
VPS-54	Magnetic Field Safety Policy	VPS-54.pdf
Emergency Management
VPS-45	Policy on First Aid and Medical Emergency	VPS-45.pdf
VPS-48	Hazardous Materials Spill Response Policy	VPS-48.pdf
VPS-49	Fire Safety and Prevention Policy	VPS-49.pdf
VPS-50	Emergency Management Policy	VPS-50.pdf
VPS-53	Policy on Travel Outside of Quebec	VPS-53.pdf
Facilities Management
VPS-60	Space Allocation, Utilization and Alterations Policy	VPS-60.pdf
VPS-61	Policy on Filming and Photography on University Premises	VPS-61.pdf
Human Resources
HR-1	Introduction and Definitions	HR-1.pdf
HR-2	Staffing-Permanent Positions	HR-2.pdf
HR-3	Staffing-Temporary Positions	HR-3.pdf
HR-4	Employment Security Procedure	HR-4.pdf
HR-5	Employment of Research Personnel Hired by Grant Recipients	HR-5.pdf
HR-6	Employee Orientation and Integration	HR-6.pdf
HR-7	Probation and Trial Periods	HR-7.pdf
HR-8	Employment Equity	HR-8.pdf
HR-9	Promotions and Transfers	HR-9.pdf
HR-10	Temporary Assignments	HR-10.pdf
HR-11	Termination of Employment	HR-11.pdf
HR-12	Paid Holidays	HR-12.pdf
HR-13	Social Leave	HR-13.pdf
HR-14	Vacation Leave	HR-14.pdf
HR-15	Leave Without Pay	HR-15.pdf
HR-16	Study Leave	HR-16.pdf
HR-17	Time Off on Election Days	HR-17.pdf
HR-18	Emergency Leave	HR-18.pdf
HR-19	Tuition Benefits	HR-19.pdf
HR-20	Deferred Salary Leave Plan	HR-20.pdf
HR-21	Disability Leave-Short Term	HR-21.pdf
HR-22	Disability Leave-Long Term	HR-22.pdf
HR-23	Maternity and Parental Leave	HR-23.pdf
HR-24	Employee Assistance Program	HR-24.pdf
HR-25	Summer Hours	HR-25.pdf
HR-26	Training and Development	HR-26.pdf
HR-28	Compensation	HR-28.pdf
HR-29	Overtime	HR-29.pdf
HR-30	Seizure of Salary	HR-30.pdf
HR-31	Compensation of Casual Employees in Case of Fortuitous Event	HR-31.pdf
HR-32	Attendance	HR-32.pdf
HR-33	Rest and Meal Periods	HR-33.pdf
HR-34	Employee Files	HR-34.pdf
HR-35	Employee References	HR-35.pdf
HR-36	Confidential Information	HR-36.pdf
HR-37	Payroll	HR-37.pdf
HR-38	Policy on Harassment, Sexual Harassment and Psychological Harassment	HR-38.pdf Related documents HR-38-FAQ.pdf
HR-39	Policy on Employment and Remuneration of Managerial and Other Employees not Governed by a Collective or Other Agreement	HR-39.pdf
HR-40	Policy on Employment and Remuneration of Academic Administrators	HR-40.pdf

OFFICE OF THE CHIEF FINANCIAL OFFICER

POLICY NUMBER	TITLE	OFFICIAL VERSION
CFO — Office of the Chief Financial Officer
Financial Services
CFO-1	Policy on Invoicing and Collection of Internal Charges and Accounts Receivables	CFO-1.pdf
CFO-2	Internal Charges Policy	CFO-2.pdf
CFO-3	Travel and Conference Policy	CFO-3.pdf
CFO-4	Capital, Asset Management, Funding and Financing Policy	CFO-4.pdf
CFO-5	Ownership of Assets Purchased With a Faculty Professional Development Allowance	CFO-5.pdf
CFO-6	Policy on the Treatment of Deficits in Research Accounts	CFO-6.pdf
CFO-9	Credit Card Security Policy	CFO-9.pdf
CFO-10	Policy on Hospitality, Meetings and Events	CFO-10.pdf Related documents Hospitality, Meetings and Events Policy Handbook
CFO-11	Endowment Spending and Capital Encroachment Policy	CFO-11.pdf
Procurement Services
CFO-20	Procurement Policy	CFO-20.pdf Related documents Procurement Handbook P-Card Guidelines

OFFICE OF THE VICE-PRESIDENT, ADVANCEMENT

POLICY NUMBER	TITLE	OFFICIAL VERSION
VPA — Office of the Vice-President, Advancement
VPA-1	Policy Concerning Gift Acceptance and Receipting	VPA-1.pdf
VPA-2	Policy Concerning the Management, Access, and Use of Institutional Advancement Data	VPA-2.pdf
VPA-3	Policy on the Naming of University Spaces, Buildings, and Other Assets, Programs or Activities	VPA-3.pdf
VPA-4	Policy on Gift Stewardship	VPA-4.pdf

SELECTED SENATE AND ACADEMIC POLICIES

POLICY NUMBER	TITLE	OFFICIAL VERSION
Selected Senate and Academic Policies
US-1	Code of Ethics and Conduct Applicable to Members of Senate and Members of Committees Established by Senate	US-1.pdf
US-2	Guidelines Pertaining to the Recording and Broadcasting of Senate Meetings	US-2.pdf
US-3	Policy on the Conferral of the Title of Distinguished Professor Emeriti or Distinguished Librarian Emeriti	US-3.pdf
	Academic Re-evaluation Procedures	Academic_Re-eval_Procedures.pdf
	Graduate Academic Appeals Procedures	Grad Appeals.pdf
	Academic Code of Conduct (2015)	2015 Academic Code of Conduct.pdf
	NOTE that the following three incident reports need to be downloaded before using the fillable form feature
	Academic Code of Conduct - Incident Report, Centrally supervised examinations	IR-Centrally Supervised Examinations.pdf
	Academic Code of Conduct - Incident Report, Non-Centrally supervised examinations	IR-Non-Centrally Supervised Examinations.pdf
	Academic Code of Conduct - Incident Report, Non-Examination related offences	IR-Non-Examination Related Offences.pdf

Policies by sector

BOARD OF GOVERNORS

OFFICE OF THE SECRETARY-GENERAL

OFFICE OF THE PROVOST AND VICE-PRESIDENT, ACADEMIC

OFFICE OF THE VICE-PRESIDENT, RESEARCH AND GRADUATE STUDIES

OFFICE OF THE VICE-PRESIDENT, SERVICES AND SUSTAINABILITY

OFFICE OF THE CHIEF FINANCIAL OFFICER

OFFICE OF THE VICE-PRESIDENT, ADVANCEMENT

SELECTED SENATE AND ACADEMIC POLICIES

Policies

Concordia social

OFFICE OF THE VICE-PRESIDENT,
SERVICES AND SUSTAINABILITY