Post-Approval Guide for Mitacs Globalink Research Awardees
Congratulations on receiving your Mitacs award! Once you have received your official outcome letter, you will need to complete several key steps to prepare for your research project abroad and receive your funding. From attending a mandatory pre-departure session and securing travel documents to setting up your award payment details on the Concordia Mobility Portal, use the checklist below to ensure a smooth transition before your departure.
Congratulations on your successful application!
Once you receive your official approval letter from Mitacs, follow the steps below to prepare for your project and receive your funding.
You are responsible for ensuring all requirements are met and submitting the necessary documentation to both Concordia International and Mitacs.
Step 1: Complete Concordia requirements & pre departure form submission
Attend pre-departure session: Participate in the mandatory session hosted by Concordia International and get your Mitacs Pre-Departure Form signed.
Log into the Concordia Outbound Mobility Portal:
Liability waiver form: Complete and submit this required form prior to departure.
Payment information form: Upload your Canadian banking details to receive your award.
Funding authorization & transfer: Once your banking details are submitted, Concordia International will seek authorization from your Concordia supervisor and request Payroll to deposit your Mitacs GRA stipend.
Note: The transfer process begins after Mitacs releases the award letter and funds to Concordia. Disbursement can take a few weeks.
Step 2: Submit required forms to Mitacs
Email the following documents directly to Mitacs at grants-subventions@mitacs.ca:
Your confirmed internship dates
Your Pre-Departure Form (signed by Concordia International)
Step 3: Arrange travel documents, health insurance & safety registrations
Visas & work permits: You are responsible for completing the immigration process. Secure all required work permits or visas before booking travel, as processing can take several weeks.
Travel health insurance: Obtain comprehensive travel health insurance that covers the full duration of your trip. Check coverage requirements with your host country, host institution, and Canadian provider. Refer to the Government of Canada Travel Insurance page for details.
Travel registrations:
Register with the Concordia Travel Registry System. Go to the Travel Registry. (This link can also be found on the My CU Account page in Carrefour and the Student Hub.)
Register with the Canadian consulate abroad (or your home country's embassy/consulate).
Safety resources: Review Concordia’s travel safety information, Concordia health services, and the Global Affairs Canada travel advice and advisory pages for your destination.
Important notice regarding project changes
You must notify both Mitacs and Concordia International immediately of any changes affecting your research project—including date adjustments, major project modifications, or changes to intern or supervisor eligibility.