Faculty & staff

The university already equips large classrooms requiring voice amplification with microphones. Voice amplification microphones are not currently available in other rooms. If faculty require additional equipment in their classroom or if they have questions, they can contact the IITS Service Desk. For urgent classroom support, instructors should contact their closest IT Service Centre.

While the fall term will be a mix of in-person and remote teaching, Concordia is not requiring faculty to record their classroom lectures. Should a professor choose to record their lectures, the university can support them in their bimodal instruction. Faculty are encouraged to put their class materials, including their recordings where available, on Moodle.

If a student tells an instructor in person that they have developed COVID-19 symptoms, they should instruct the student to put on their procedure mask and exit the campus immediately. While exiting, the student must maintain two metres of physical distancing from others and refrain from touching surfaces unnecessarily. If possible, students should avoid using public transit. 

Once home, the student must: 

• call Quebec Public Health (1-877-644-4545) and follow their instructions

• complete the Self-Isolation form under the My CU Account section of the Student Hub

Instructors should also advise the student that Environmental Health and Safety will initiate a suspected COVID-19 investigation, including contact tracing, which consists of collecting information regarding individuals they encountered while on campus.

Faculty can refer to the Procedure for suspected or confirmed COVID-19 cases for more information.

If a student tells an instructor remotely that they have developed COVID-19 symptoms, they should advise the student to stay home, call Quebec Public Health (1-877-644-4545) and follow their instructions.

If told to self-isolate, the student must complete the COVID-19 Self-Isolation form under the My CU Account section of the Student Hub. In this case, Concordia encourages faculty to make accommodations for the student regarding required assignments and in-person attendance, as well as for others who may be affected while the student is unwell.

If the student was on campus 48 hours prior to developing COVID-19 symptoms, Environmental Health and Safety will contact them and conduct a suspected COVID-19 investigation.

Faculty can refer to the Procedure for suspected or confirmed COVID-19 cases for more information.

If a professor tests positive for COVID-19, they must complete the COVID-19 Self-Isolation form under the My CU Account section of Carrefour. 

If an instructor is unable to teach a class in person due to an illness, they can deliver their course remotely by recording their upcoming lecture. In the event a professor is too ill to record their lecture, the university will request that another instructor deliver the course in their absence.

As more students return to campus over the fall term, there may be more instances when Concordians simply forget to put their masks on when walking around on campus. Some individuals may also be exempt from wearing a procedure mask due to medical issues.

Should an instructor see someone who is not wearing a procedure mask in a shared indoor space, they should kindly remind the individual to put one on. Procedure masks help protect others from contracting COVID-19, as outlined in the “COVID Safety Pledge” that Concordians must commit to before accessing campus.

If a student in a class refuses to wear a procedure mask, faculty should ask them to step out the classroom and remind them that they can pick up a free one from a campus access point.

Failure to comply with COVID-19 health protocols can result in the university revoking an individual’s access-to-campus privileges. In the event that someone refuses to wear a procedure mask, please contact Campus Security at 514-848-3717 for further assistance. 

Because procedure masks are effective at blocking droplets and aerosols from talking, coughing and sneezing, instructors simply need to check that the student is wearing their procedure mask in accordance with mandatory health and safety directives on campus.

Individuals must only keep two metres apart when they are not wearing procedure masks. At Concordia, all members of the university community must wear procedure masks on campus when they are unable to respect two metres of physical distancing.

Faculty should advise the student to return home, contact Quebec Public Health (1-877-644-4545) and follow their instructions. They must also complete the Self-Isolation form under the My CU Account section of the Student Hub.

If a student is not well enough to leave on their own, instructors should contact Campus Security at 514-848-3717.

COVID-19 safety directives are posted in all classrooms. Instructors who are teaching in a classroom without a poster listing the COVID-19 safety directives should advise Environmental Health and Safety by email at ehs@concordia.ca. EHS asks that faculty include the classroom number and course they are teaching in their email. 

Each unit or department at the university has an isolation room for individuals who present COVID-19 symptoms while on campus. Units and departments should only use isolation rooms when someone is unable to leave campus immediately.

Faculty should contact their chair or director to learn the location of their department’s isolation room.

Instructors can send their questions about health and safety protocols to Environmental Health and Safety by email at ehs@concordia.ca.

Instructors can consult the procedure for suspected or confirmed COVID-19 cases by visiting Environmental Health and Safety’s webpage.

Some classrooms will have tape on the ground to mark where faculty can keep two metres from students’ seating area. If an instructor cannot stay within that area, they must wear their procedure mask.

The university will continue to provide guidance on working from home through Learn, teach, work from home and the CU at Home website, as well as regular virtual meetings and town halls for units, supervisors and members of the administration.

Space reservations resume according to the Policy on the Temporary Use of Space (VPS-24) with additional COVID safety regulations based on the Government of Quebec’s reopening plan. Find out what's in place for fall 2021.

You must use your vacation entitlement as per your union’s or association’s collective agreement or policy.

Even if vacations may be different during these unusual times, it is important for you to take time off to disconnect and find space to relax and recharge.

For individual situations, please contact your manager.

As per usual practice, overtime must be pre-approved by your manager.

As more faculty and staff return to campus over the fall term, there may be more instances when employees simply forget to put their masks on when walking around on campus.

Should you see an employee who is not wearing a procedure mask in a shared indoor space, kindly remind them that they need to put one on. Procedure masks help protect us all from contracting COVID-19, as outlined in the “COVID-19 Safety Pledge” that Concordians must commit to before accessing campus. 

Cases of non-compliance will be addressed through the respective collective or employment agreement or policy. 

 In the event that an employee refuses to wear a procedure mask, please contact your manager or Campus Security at extension 3717 for further assistance. 

Yes. Even if vacations may be different during these unusual times, it is even more important for faculty and staff to take time off to disconnect and find space to relax and recharge. 

Yes, you should request vacation plans from your employee(s) and schedule them as usual taking into account service requirements. All employees are entitled and encouraged to take vacation days during the COVID-19 pandemic.

Given that vacations provide incredible benefits for an individual’s mental health and wellness, Concordia is not providing the option for employees to monetize their vacation days. 

Exceptionally, as of June 1, 2021, the university is allowing employees who are working on certain operational requirements such as admissions deadlines, Project UNITY, the Concordia Hub project and year-end activities to bank up to 25 days of vacation. 

Those who carry over days in excess of the limits in their collective agreements or HR policy must have presented a plan to their manager demonstrating and committing that they will use all their banked vacations days by May 31, 2023. 

By May 31, 2023, all employees must be compliant with the banked vacation-day limits in their collective agreements or HR policy.

For more information on how to hold effective online meetings, please refer to these tips for virtual meetings. If you have employees working remotely and on campus, Human Resources also offers strategies for hosting hybrid meetings. 

For other resources to support your team through times of change, visit Human Resources’ dedicated Working Through Change page on Carrefour.