Missed exams and DEF notations

If you missed your exam due to a short-term illness, download and print the Request for Deferred Notation form.

You must visit your medical practitioner or Concordia Health Services on or before the date of the missed exam. The medical certificate must indicate very clearly that you were unable to be present at the specific date of the missed exam.

By submitting this note, be advised that you authorize the university to verify its legitimacy. Tampering, altering or modifying the certificate in any way could lead to charges brought against you under the Code of Rights and Responsibilities and/or the Academic Code of Conduct.

In the event that the clinic or hospital you visit does not have a stamp, the following will be accepted by the Exams Office in combination with your completed Concordia Medical Certificate to authenticate it:

• Doctor’s business card
• Discharge notice from the hospital
• Clinic information written in the stamp box and signed by the doctor
• Other official documentation from the clinic (such as proof of payment, other receipts, etc.)

Download and print the Request for Deferred Notation form if you were ill. You can also pick up the form at the:

• Temporary Examinations Office (H-439 or MB S2.455)
• Birks Student Service Centre (LB-185)

Fill out the Request for “Deferred” Notation and return it to the Birks Student Service Centre (LB-185) by the deadline and pay the $35 processing fee.

Always submit the request form before the deadline. If you are missing any of the documents to support your request, you may submit them afterwards.

Collect your supporting documents and submit them as soon as possible. If your situation is related to a health matter, you must submit the Concordia medical certificate for deferred notations with your deferral request. Photocopies of the certificate or a doctor’s note will not be accepted.

If you missed your exam for reasons other than health, you must submit as much relevant information as possible. You may need to provide documentation such as a death certificate, obituary, letter from your employer or a police report.

All applications must be submitted along with a statement explaining the situation and the reasons for the request. All statements should be maximum one page long.