Procedure for suspected or confirmed COVID-19 cases for workers and students
Last updated: February 12, 2021, 10:02 a.m.
This Procedure for Suspected or Confirmed COVID-19 Case for Workers defines roles and responsibilities in the event that there is a suspected or confirmed COVID-19 worker case on university property and describes the procedure that must be immediately implemented in order to assist the individual experiencing the symptoms and to prevent the spread of the virus on campus and beyond.
This procedure meets the requirements of the Commission des normes, de l’équité, de la santé et de la sécurité du travail (CNESST) as indicated in the « Guide de normes sanitaires en milieu de travail pour le réseau de l’enseignement supérieur – COVID-19».
Procedure for Suspected or Confirmed COVID-19 Student Case at Concordia University (EHS-DOC-173) updated February 11, 2021
Procédure pour COVID-19 suspecté ou confirmé d'un cas étudiant à l'Université Concordia (EHS-DOC-173) FR
Procedure for Suspected or Confirmed COVID-19 Worker Case at Concordia University (EHS-DOC-167) updated February 11, 2021
Procédure pour un COVID-19 suspecté ou confirmé d'un cas de travailleur à l'Université Concordia (EHS-DOC-167) FR
Frequently asked questions (FAQ)
Regardless of whether you are on campus, have recently been on campus or have never been to campus, you should always follow these two steps:
- Contact your supervisor, professor or chair. All supervisors, professors and chairs are aware of the proper procedures and whom to contact. They will guide you through the steps you must take and help you along the way.
- Complete the COVID-19 Self-isolation form. Once you are home, you must complete the COVID-19 Self-isolation form on your MyConcordia portal. The university will then transmit all of the required information to the appropriate units, including Human Resources and Environmental Health and Safety.
Please consult the procedures below for more detailed explanations of the steps you must follow:
- Procedure for Suspected or Confirmed COVID-19 Student Case at Concordia University (EHS-DOC-173) updated February 11, 2021
- Procédure pour COVID-19 suspecté ou confirmé d'un cas étudiant à l'Université Concordia (EHS-DOC-173) FR
- Procedure for Suspected or Confirmed COVID-19 Worker Case at Concordia University (EHS-DOC-167) updated February 11, 2021
- Procédure pour un COVID-19 suspecté ou confirmé d'un cas de travailleur à l'Université Concordia (EHS-DOC-167) FR
Yes. The provincial government does not restrict travel for work, academic and research purposes. However, only faculty, staff and students engaged in authorized in-person activities and those accessing the Library are authorized to be on campus.
There is no ban on travelling from one region or city to another, but everyone should avoid non-essential travel. The provincial government is asking Quebecers in red zones to refrain from travelling to regions that are not as hard hit by the health crisis. However, this advisory does not apply if you are travelling for work or school.
For more information, please consult the provincial government’s Map of COVID-19 alert levels by region.
No, you cannot come to work even if you are asymptomatic. Although Quebec Public Health does not currently impose workplace restrictions on individuals who are asymptomatic and awaiting test results for their dependents, Concordia chooses to follow a more protective approach. This approach is consistent with guidelines implemented by other regulatory bodies, including the Public Health Agency of Canada.
While waiting for the test results, please fill out the self-isolation form on your MyConcordia portal.
If your child receives a negative test result, you can regain your access to campus by completing the Self-Evaluation Pledge again. If your child receives a positive COVID-19 diagnosis, Public Health will instruct you to stay home and self-isolate for a specific period of time, given that you and your child are members of the same household. In this instance, you must complete the self-isolation form again on your MyConcordia portal with the updated information, as per the university’s procedure.
No, you cannot come to work even if you are asymptomatic. Although Quebec Public Health does not currently impose workplace restrictions on individuals who are asymptomatic and awaiting test results for their household members, Concordia chooses to follow a more protective approach. This approach is consistent with guidelines implemented by other regulatory bodies, including the Public Health Agency of Canada.
While waiting for the test results, please fill out the self-isolation form on your MyConcordia portal.
If your household member receives a negative test result, you can regain your access to campus by completing the Self-Evaluation Pledge again. If your household member receives a positive COVID-19 diagnosis, Public Health will instruct you to stay home and self-isolate for a specific period of time. In this instance, you must complete the self-isolation form again on your MyConcordia portal with the updated information, as per the university’s procedure.
The employee who developed COVID-19 symptoms must put on a procedure mask — or face covering if one is not available — and maintain physical distance from others. Call Security (514-848-3717, or internal ext. 3717), inform their supervisor and then return home. Once home, they must contact Public Health, who will likely require that they get tested. Once home, the employee must complete Concordia’s self-Isolation Form on their MyConcordia portal.
Supervisors must contact Environmental Health and Safety (EHS) at 4877 or ehs@concordia.ca, who will initiate a suspected COVID-19 case investigation immediately. EHS staff will speak to the employee to collect information, including a list of locations they visited on campus and the names of individuals they were in contact with on campus within 48 hours of developing COVID-19 symptoms.
If the employee receives a negative COVID-19 diagnosis, no action is taken with co-workers or other individuals the employee came into contact with while on campus. Supervisors must not notify their department or other employees. EHS staff will provide instructions on next steps while waiting for test results.
In the event that the employee is COVID-19 positive, EHS staff will provide all the information they collected to Public Health.
As a reminder, Concordia has put Public Health measures in place to prevent the spread of the virus on campus. These measures include requiring individuals to physically distance, installing physical barriers and hand hygiene stations, and calling on those on campus to wear face coverings in indoor public spaces or procedure masks during certain activities.
The student must call Public Health and complete Concordia’s self-isolation form on their MyConcordia portal. Public Health will likely require that the student get tested.
Professors must contact EHS at 4877 or ehs@concordia.ca and provide them with the student’s name, Concordia ID number, and the class attendance list. EHS will initiate a suspected COVID-19 case investigation immediately.
EHS will communicate with all individuals that are required to take action and provide them with instructions. Professors or department administrators are not expected to communicate with the other students or staff.
As a reminder, Concordia has put Public Health measures in place to prevent the spread of the virus on campus. These measures include requiring individuals to physically distance, installing physical barriers and hand hygiene stations, and calling on those on campus to wear face coverings in indoor public spaces or procedure masks during certain activities. Individuals must respect these preventative measures at all times.
EHS staff will speak to the person to collect information, including a list of locations they visited on campus and the names of individuals they were in contact with while on campus within 48 hours of developing COVID-19 symptoms.
EHS will communicate with all individuals that are required to take action and provide them with instructions.
If the person receives a negative COVID-19 diagnosis, no further action is required and those individuals who were preventatively self-isolating will be allowed back on campus. It is not up to supervisors or professors to notify the potential contacts. EHS staff will provide instructions on next steps while waiting for test results.
In the event that the person is COVID-19 positive, EHS staff will provide all the information they collected to Public Health, who will perform their own independent investigation.
EHS staff will evaluate each self-isolation report and may contact you to collect information on your particular situation, including clarification on the reason for your self-isolation. Based on your specific situation, EHS may also communicate with your contacts and provide them with instructions.
If you are advised to self-isolate you must inform your supervisor/professor that you will not be reporting to campus but do not need to provide personal medical information. While self-isolating, if you are unable to work from home, you must advise your supervisor as you would normally for a sick leave.
Human Resources may also contact employees who are self-isolating in order to manage the sick leave portion of the self-isolation.
- If the individual you live with is not experiencing any COVID-19 symptoms, you can come to campus.
- If the individual you live with is experiencing any COVID-19 symptoms, you cannot come to campus until cleared to do so by public health authorities. Due to the increased risk of contracting the virus during travel, Public Health imposes workplace restrictions on individuals living with someone who is symptomatic during their quarantine due to travel.
Yes, you can come to campus.
If your child is not experiencing any COVID-19 symptoms, you can come to campus.
If your child is experiencing any COVID-19 symptoms, you can not come to campus even if you are not experiencing any COVID-19 symptoms. Although Quebec Public Health does not impose workplace restrictions on individuals who are asymptomatic and awaiting test results for their dependents, Concordia chooses to follow a more protective approach. This approach is consistent with guidelines implemented by other regulatory bodies, including the Public Health Agency of Canada.
While waiting for the test results, please fill out the self-isolation form on your MyConcordia portal.
If your child receives a negative test result, you can regain your access to campus by completing the Self-Evaluation Pledge again. If your child receives a positive COVID-19 diagnosis, Public Health will instruct you to stay home and self-isolate for a specific period of time, given that you and your child are members of the same household. In this instance, you must complete the self-isolation form again on your MyConcordia portal with the updated information, as per the university’s procedure.
If your child tests positive for COVID-19, you cannot come to campus. Public Health will likely require that you self-isolate for a specific period of time. In this instance, you must complete Concordia’s self-isolation form on your MyConcordia portal, as well as advise your supervisor and EHS by phone at 514-848-2424 ext. 4877, or by email at ehs@concordia.ca.
Yes, you can come to campus. For more information on the risk you pose to someone who is at risk, please consult with the individual's doctor.
As a reminder, Concordia has put Public Health measure in place to prevent the spread of the virus on campus. These measures include requiring individuals to physically distance, installing physical barriers and hand hygiene stations, and calling for those on campus to wear face coverings in indoor public spaces or procedure masks during certain activities. Individuals must respect these preventative measures at all times.
Yes, you can come to campus. For more information on the risk you pose to someone who is pregnant, please consult with the individual's doctor.
As a reminder, Concordia has put Public Health measure in place to prevent the spread of the virus on campus. These measures include requiring individuals to physically distance, installing physical barriers and hand hygiene stations, and calling for those on campus to wear face coverings in indoor public spaces or procedure masks during certain activities. Individuals must respect these preventative measures at all times.
If you believe you have been in contact with someone who tested positive for COVID-19 or are experiencing COVID-19 symptoms, please complete the Quebec Public Health Authorities COVID-19 Symptom Self-Assessment Tool. This aim of this tool is to aid you in monitoring your symptoms and deciding if you require a COVID-19 test.
For more information related to COVID-19, including the current measures in place by the Quebec government, please visit the Coronavirus disease (COVID-19) in Québec page.
For anything else, please do not hesitate to contact Environmental Health and Safety by phone at 514-848-2424 ext. 4877, or by email at ehs@concordia.ca.
Contact your local public health authority and follow their instructions. The COVID Alert app is a tool to limit the spread of the virus, but it does not replace contact tracing.
The Self-Isolation Form does not take into account potential exposure notifications from the COVID Alert app, nor does Concordia deny campus access to individuals based on the app.
If you received a potential exposure notification from the COVID Alert app, contact your local public health authority and follow their instructions.
To find out about the COVID Alert app, please visit the Quebec government’s COVID Alert page or the Canadian government’s COVID Alert page.
