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Section 13.7 Required Documents

Required Documents

Section 13.7.1 All Applicants

Section 13.7.2 Permanent Code

Proof of Canadian Citizenship or Permanent Residency

In order to benefit from a tuition reduction, applicants must provide documentary proof of their status in Canada by the prescribed deadlines:

Fall term: December 1
Winter term: April 1
Summer term: August 1

Tuition reductions are applicable as of the term in which the appropriate documents are submitted. Applicants who have been accepted by the University and who have not provided this proof of status will automatically be charged International tuition fees. To provide proof of Canadian citizen/permanent resident status, applicants must submit a copy of one of the following documents to their Student Centre:

  • Canadian Birth Certificate;
  • Quebec Birth Certificate issued by the Quebec Directeur de l’état civil with the mention “Certified” or “certifié conforme”;
  • Canadian Citizenship Card/Certificate (both sides);
  • Permanent Resident Card (both sides) or a validated Confirmation of Permanent Resident Status document;
  • Certificate of Indian Status Card (both sides).

The following documents are not acceptable:

  • Driver’s Licence:
  • Medicare Card;
  • Social Insurance Number Card;
  • Quebec Baptismal Certificate.

In case of a discrepancy in information provided, the University reserves the right to ask students to provide additional documentation to verify their legal name. Please note that retroactive adjustments are not possible once the deadline has passed for a specific term.

Proof of Quebec Residency (Applicable to Canadian Citizens and Permanent Residents)

In order to benefit from the Quebec student tuition rate, students must ensure that the appropriate steps are taken with the University so as to demonstrate their status by the prescribed deadlines:

Fall term: December 1
Winter term: April 1
Summer term: August 1

Tuition reductions are applicable as
of the term in which the appropriate documents are submitted. Students who have not provided such evidence are automatically charged non-Quebec resident fees. Retroactive adjustments are not possible in the event that a deadline is missed.

The University will attempt
to establish Quebec residency status for applicants from Quebec Cegeps by importing Quebec resident status data electronically from government files based on their “permanent code.” Students are responsible for ensuring that their Quebec resident status has been established by verifying their tuition charges. Students may contact for confirmation of residency status.

If, upon acceptance to a University program, proof of Quebec residency has not been established, students must apply for Quebec residency via the Student Hub: Log into > Personal Information (drop down menu) > Quebec Residency Application and submit the required documentation by the deadline for the term in question. Details can be found at Quebec resident status cannot be granted retroactively.

Section 13.7.1 All Applicants

Academic Documents

Applicants must submit all secondary and post secondary academic records. In order for their admission to be finalized, they must ensure that an official transcript is forwarded directly to the Admissions Application Centre by all of the institutions which they have attended.

With their application, students currently enrolled at an institution must include results from all previous terms together with a list of courses in progress. They must arrange for an official transcript with the results of the final semester to be forwarded as soon as possible once they have been admitted. All documents must be originals or appropriately certified copies. Uncertified copies are not acceptable. Transcripts in a language other than English or French must be accompanied by a certified translation. If the transcript does not detail the subjects and the grades, a certified statement of these from an authorized official of the institution should also be included.

The above procedure whereby institutions send official transcripts directly to Concordia University is the normal method for receipt of official transcripts. However, in order to accelerate the review of their file, students may submit official transcripts in sealed envelopes subject to the following procedures: applicants are to request each previous educational institution to provide them with a copy of their official transcript, sealed in an envelope which bears the name and address of the school, the institutional logo (if applicable), a notice on the envelope stating that it contains official transcripts, and a signature/signature stamp/explanatory label placed across the seal of the envelope.

NOTE: All required documents received by Concordia University become the property of the University. Official documents and/or transcripts will not be returned to the applicant and will be destroyed after three years.

Section 13.7.2 Permanent Code

Permanent Code

The Ministère de l’Éducation du Québec (MEQ) requires all registered students to have a “permanent code” (a unique identifying number) which is assigned by the Ministry. Students who already have a permanent code must enter it on their application form.

For students who have attended or are currently attending Cegep in Quebec, Concordia University will automatically obtain the required Cegep record electronically by using their permanent code.

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