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DIPLOMAS

As we were unable to have graduation ceremonies in June at which students would have received their diplomas, diplomas will be mailed at no cost to all Spring 2020 graduates. See below for details.

Replacement diplomas

If your diploma gets lost or destroyed, or if you legally change your name and would like it to appear on your diploma, you may request a replacement. There is a $100 (CAD) fee for this service.

A replacement diploma is as equally valid and legal as the original diploma, but it is not identical to the original. The replacement diploma includes the phrase "replaces the original diploma issued to the recipient." It also includes the date that the replacement diploma was issued as well as the date that the original degree was conferred.

Procedure

  1. Download and send us a completed Application and Affidavit For Replacement Degree. Include cheque, money order, bank draft or credit card information with your form. The affidavit portion of the form must be signed and stamped by a Commissioner of Oaths, a Justice of the Peace or a Notary Public in the city where you currently reside. Note that the Birks Student Service Centre has Commissioners of Oaths on staff should you wish to submit the documentation in person. Due to COVID-19, an appointment must be scheduled in order to process the request in person. Please see the Birks Student Service Centre page for details on booking an appointment.
  2. Due to COVID-19, in-person pick-up is not available at this time. All replacement diplomas will be mailed at the rate of $32 CAD by Canada Post Xpresspost within Canada and the U.S. and Canada Post registered mail for international destinations. Courier service is available for an additional fee for international destinations (outside Canada and the U.S.)

Changing your legal name

Follow the procedure above and be sure to include the following documentation:

  • Your original diploma
  • Documentary proof of the change of name:
    • A birth certificate if born in Canada or USA
    • Certificate of Canadian Citizenship (both sides)
    • Permanent Resident Card (both sides)
  • Payment, either by cheque, money order, bank draft or credit card information

Concordia keeps diplomas on file for three years, after which they will be destroyed.

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