Concordia employees and authorized students may obtain an access card for designated spaces on campus, request after hour access or one-time access to a space they have booked on campus.
Before completing the access card request form, you must obtain approval from your department authorizer. Requestors cannot authorize their own key requests. If you are unsure about who to select as your authorizer, ask your Department Administrator or contact:
Please allow at least five business days for your request to be processed.
Users looking to get an access card need to contact their department authorizer. Once approved, the department authorizer is to send the completed form to the appropriate campus email address: firstname.lastname@example.org for SGW campus and email@example.com for Loyola campus. Once processed, you will be notified when to visit either the Hall Protection and Prevention desk (H-118) or the SP Protection and Prevention desk (SP-144) to have your photo taken and access card printed. Make sure you bring your valid Concordia I.D. card.
Hours of operation:
SGW Campus : Monday to Friday, 7:30 a.m. to 9:00 p.m.
Loyola Campus : Monday to Friday, 7:30 a.m. to 2:30 p.m. (extended until 9:00 p.m. as of September 11th)
Before submitting your key request form, be sure to have the following ready:
- Your Concordia ID number
- The room number(s) for the key(s) you are requesting - you may request up to 4 different room keys per form
Key Requests can be made online by selecting the SGW Key Request Form. Keys are picked up at H-118. For assistance and inquiries, you may contact Campus Safety and Prevention Services by email at firstname.lastname@example.org.
H-118 opening hours : Monday to Friday.
Key Requests can be made online by selecting the Loyola Key Request Form. Keys are picked up at SP 170. For assistance and inquiries, you may contact Campus Safety and Prevention Services by email at email@example.com
SP-170 opening hours: Monday to Friday from 9:00 a.m. to 12:00 p.m. and from 1:00 to 5:00 p.m.
After you submit your key request form:
You will receive an email confirmation of your request. Your key request is then automatically sent to your selected authorizer for approval, and then to SGW or Loyola Key Control for processing.
When your key is ready for pick up, you will receive an email indicating where you should pick up your key. When picking up your key, please bring one of the following pieces of photo identification with you:
- Concordia ID card
- A valid driver's licence
- A valid health card
After hours access
Authorized personnel (faculty, graduate students, staff) may be admitted, after hours, to their normal place of work.
All other individuals who want access to university premises after hours must obtain authorization from the appropriate department or unit. As per Concordia’s Policy on Working Outside the Hours of Operation or in Isolation (VPS-6), department authorizors must fill out and return the after-hours form to Campus Safety and Prevention Services at firstname.lastname@example.org before obtaining access to their space.
Lost keys or access cards
Please immediately report the loss of a university key or access card to Campus Safety and Prevention Services by calling 514-848-3717 (option 2) or by emailing email@example.com.
For lost keys, please fill out the Lost/Stolen Key Form.
Request to change department authorizers
Please fill out a new Key Authorization Validation Form, including all individuals in your department that may authorize key requests. You must have at least two authorizers per department.
Request a key ring for sign out
To request to have a key ring made that can be signed out from a Protection and Prevention desk by individuals designated by your department or to change the keys on an existing ring, consult the Key Ring Process.
Prior to use of the key ring, the requestor must send the key ring template duly filled out with the information of the people who will be signing out the key ring to Campus Safety and Prevention Services at firstname.lastname@example.org.