You may need to submit additional forms, documents, portfolio, test scores, with your application, or secure a supervisor before you apply. Be sure to review the additional requirements specific to your program.
The earlier you submit all required documents, the sooner Concordia can begin processing your application. During peak seasons, it may take several weeks to include hard copies of your documents to your file.
3. Check language requirements
Determine if you must include proof of English proficiency with your application.
During the application process, you will be asked to submit electronic copies of your supporting documents (including unofficial transcripts and test scores). Submit each document only once. If Concordia requires you to mail official documents, we will notify you. You can always upload documents after your application has been submitted.
Documents you may need to include:
Transcripts and Certificates
Please upload unofficial copies of transcripts, from all previous educational institutions, when you apply to Concordia because it speeds up the review of your application.
If you are currently enrolled in school:
Submit the results of previous terms and a list of your current courses
Include mid-year grades if they're available
Uploaded transcripts, however, are not official transcripts. Official transcripts are documents sent directly from an institution to our Admissions Application Centre. Unless otherwise specified, we request official transcripts only once you are admitted.
Where to mail official transcripts (if we request them):
If you studied at institutions in Canada or the United States you can submit official transcripts in a sealed envelope.
If you studied outside of Canada or the United States, you must arrange to have your school mail an official transcript.
In both cases, you must send transcriptsdirectly to the Graduate Admission Application Centre.
P.O. Box 2002, Station H
Montreal, Quebec, Canada
Birks Student Service Centre
Room LB-185, J.W. McConnell Building
1400 De Maisonneuve Blvd. W.
Montreal, Quebec H3G 2V8
Contact phone number for courier:
Hours of operation
Monday to Wednesday: 9 a.m. – 5 p.m.
Thursday: 9 a.m. – 6 p.m.
Friday*: 10 a.m. – 5 p.m.
*Summer hours - from June 7 to Aug. 9, the Centre will open at 9 a.m. and close at 12:30 p.m. on Fridays.
It is your responsibility to ensure that all transcripts (complete, incomplete and in progress) are sent.
Former Concordia students are not required to submit official Concordia transcripts
All transcripts should be in the original language
If your official transcript is in neither English nor French, submit an unofficial copy translated into English or French by a certified translator
If you submit certificates in a language other than English or French, you must submit a copy translated into either English or French by a certified translator.
If the certificate does not detail the subjects taken and the grades achieved, please include a certified statement of grades and subjects from an authorized official of the institution.
While most departments ask for three letters of reference per application, you should refer to your program’s application process for the required number.
Choosing a referee
Suitable referees should be:
someone who is well-acquainted with you,
able to attest to your potential for graduate studies,
academic in nature.
Professional references are accepted in situations where work experience is relevant to your program. Contact your referees before applying to confirm their availability and willingness to write a reference letter for you.
Submitting letters of reference
When completing your application online, you will be required to enter your referees’ names, affiliated institutions and email addresses (college/university or company email). Your referees will then receive an email inviting them to complete an electronic assessment form and attach their letter of reference. It is your responsibility to follow-up with your referees to confirm they received this email from email@example.com
You are strongly encouraged to submit your application before your program’s application deadline in order to give your referees sufficient time to provide their assessment and letter of reference.
Referees have 14 days to complete an assessment form and a prepared reference letter. It is extremely important to enter your referees’ email addresses correctly so that they each receive an instructional email on how to proceed with their recommendation.
How will I know if I should follow-up with my referee(s)?
Track the status of your referees’ submissions using your MyConcordia portal. Click on the “Manage list of referees” link in the Admission section of My Student Centre.
What do I do if my referee(s) did not receive the invitation email to complete the assessment?
Verify the email addresses you submitted in your online application. You may also want to inform your referee(s) that the email is coming from firstname.lastname@example.org and ask them to check their junk folder.
Whom should I contact if my referee is having technical difficulties?
How can I edit my referee's contact information if I already submitted my online application?
Edit your referee’s contact information using your MyConcordia portal. Click on the “Manage list of referees” link in the Admission section of My Student Centre.
May I use the same referee for multiple program applications?
Yes, but please inform your referee that they will receive separate emails specific to each of the programs you are applying to.
How long are the letters of reference valid?
Letters are valid for one academic year, beginning on the date you submitted your application. After this time, applicants are required to re-submit referee information online.
What happens if my referee(s) misses the submission deadline?
If your referee does not complete an assessment form and letter of reference within 14 days, they will no longer be able to submit these documents. To renew their 14-day deadline, log in to the MyConcordia portal, click on “Manage list of referees,” cancel the referee and use the “+” button to add them again.
I have more than three referees. Will all letters be evaluated or only the first three?
It is up to the program to determine how they evaluate incoming documents, including letters of reference. Applicants may submit up to six referees during the admissions process.
Do I have to submit my online application before I can invite my referees to submit a letter of reference?
Yes, once you submit your online application and pay the application fee, we will send an email to your referees inviting them to complete an electronic assessment form and attach their letter of reference.
Will I be notified if one of my referees declines to submit the assessment form and letter of reference?
Notifications are not sent to applicants. It is your responsibility to track the status of your referees’ submissions. To do this, log in to the MyConcordia portal, access the Admission section of My Student Centre, and click on “Manage list of referees.”
The Statement of Purpose is generally a short essay composed of multiple parts. This is your opportunity to present, in your own words, your professional and personal achievements that make you a strong candidate for the program. Tell the graduate program committee about:
Topics of interest that you would want to pursue in the program
How your academic and/or professional experiences (including publications, exhibitions, awards, relevant employment etc) have prepared you to be successful in the graduate program
What makes Concordia the best place for you to pursue the graduate program
What you hope to achieve in the graduate program and how this relates to your personal and professional goals.
In general, a Statement of Purpose will be approximately 600 words. Some programs have specific requirements, so please refer to the detailed instructions in the program’s requirements before submitting your application documents.
In some cases, admission to a thesis program may require that you find a thesis supervisor in order to be accepted. Please visit the program department page and explore.concordia.ca to find research conducted and identify key people who work in those areas across the university.