Using student information in teaching activities
Course materials may sometimes contain student personal information, such as names, voices, images, presentations, assignments, or discussion content. This tool helps instructors determine when additional privacy considerations may apply before using, reusing, or sharing such materials.
Answer the questions below to assess your planned use
Start
Are you using or sharing course materials (e.g., recordings, student work, discussion content)?
Step 1
Does the material include information about identifiable students?
(e.g., name, voice, image, student work tied to an individual)
Step 2
Will the material be used only within the current course offering?
Step 3: Within-course use
Is the information sensitive?
(e.g., health, sensitive personal circumstances, or content shared in a vulnerable context)
Step 4: Reuse or sharing
Do you have consent for this specific use?
(e.g., reuse in future courses, sharing outside class)
Step 5
Can the material be reasonably de-identified so individuals are no longer directly identifiable?
Before continuing
Consider using a de-identified version
Consider using a de-identified version instead by removing student names, IDs and any other information that could be used to identify them.
Step 6
Will this material be used, stored, or shared on a platform outside Concordia's approved list?
Result
You do not need to use this tool.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
You can proceed with sharing or using the material.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
You must obtain explicit consent before use.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
You may use it in this course only if the students concerned understand that it will be used for the current offering.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
Do not share or reuse the material.
Obtain consent for this specific use before sharing or reusing the material.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
Check with the Privacy Office before proceeding.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.
Result
You can proceed with sharing or using the material.
Important: Instructors are responsible for ensuring that student personal information is not disclosed without appropriate consent.