Personal Information collected by the University is confidential and must be treated as such. The Personal Information collected must only be used for the purpose for which it was provided and in accordance with the consent obtained at the time of collection.
Why consent is necessary
When Concordia collects Personal Information from individuals through, for example, an application to study at Concordia, the individual is informed, through the Privacy Notice of, among other things, the purposes for which the information is collected and the consequences of refusing to provide the information.
Any use made of Personal Information collected for a purpose other than, in the case of a student applicant, using the information to manage the student’s studies, related academic supports and any sharing with third parties that the law may require, must be explicitly consented to by the individual.
For consent to be valid
It must be:
- Clear, free and informed;
- Given for specific named and described purposes and for a set period of time;
- Formulated on a document separate from any other information communicated to the person concerned;
- Explicit, when sensitive Personal Information is involved.
In certain instances, provided for by law, Concordia is permitted to use or communicate Personal Information without such specific consent. Such exceptions include circumstances where the use of the Personal Information is compatible with the purposes for which it was collected and when its use is clearly for the benefit of the person concerned.