PhD students should approach a prospective thesis supervisor prior to applying to the program. If a faculty member agrees to supervise a project, they can give some advice in preparing a 5-8 page research proposal for the application.
Once admitted to the program, students are guided by their supervisors as they write a longer thesis proposal, which serves as the basis of their comprehensive examinations. Once students are admitted to candidacy, they work closely with their supervisors who guide them through the research, writing and submission processes.
Spring (no winter fees)
Spring (winter fees)
Apply to graduate
Submission to Examination Committee
October 20 (department deadline)
(6 weeks after the submission to the committee)
Final Submission to Spectrum
PhD thesis and defence guidelines
Please see the School of Graduate Studies (SGS) for comprehensive information (deadlines, formatting, examination committee, defence, submission, and graduation), making note of the following information.
The thesis examining committee is composed of five individuals (six in the case of co- supervisions). They include:
the thesis advisor(s);
the two other members of the thesis committee
one of whom is normally from a partner institution
an examiner internal to Concordia but outside the Art History department (external-to-program examiner)
the external examiner, from outside the three universities.
The members of the examining committee are invited by the thesis supervisor after consultation with the student. To set a date for the defence, the supervisor is advised to contact committee members well in advance (3-4 months is suggested). When scheduling the defence, students and supervisors are advised to plan at least two weeks between the defence and the final submission deadline to allow for minor modifications. Major modifications will take longer to complete.
At least eight weeks prior to the defence: the supervisor obtains a CV from the external examiner, partially completes the Doctoral Thesis Examination Committee Form, and sends both documents to the GPD who signs the form and complete any missing information. The GPD finds a Chair, finalizes the Doctoral Thesis Examination Committee Form, and sends the documents to the GPA.
At least 6 weeks prior to the defence: after consultation with the GPA, the student makes their first submission. Consult the School of Graduate Studies’ Doctoral Thesis Submission page for forms and procedures. The GPA submits the Doctoral Thesis Examination Form to the School of Graduate Studies, together with the external examiner’s CV, prior to or concurrent with the first submission of the thesis.
At least 4 weeks prior to the defence: the School of Gradaute Studies formally invites the examining committee members to attend the defence and provides a copy of the thesis.
At least 2 weeks prior to the defence: all members of the examining committee, including the thesis supervisor, are required to submit an Examiner’s Preliminary Report to the Thesis Office. The external examiner is also requested to submit a detailed report on the thesis.
The thesis is defended orally before the thesis examination committee. A Chair, external to the examining committee, is appointed by the GPD to ensure that all regulations are properly followed. The defence is a public forum, and students are welcome to invite friends and family, who must formally submit any questions to the School of Graduate Studies one week in advance.
The defence begins with a 30-40 minute oral presentation of the thesis by the student. Each examiner then asks questions, which the student answers. The questions are posed and answered formally.
The final decision of the Examining Committee is based both on the thesis itself and the candidate’s ability to defend it.
Once students have completed all the changes requested by their committee, they will send the finalized thesis to the supervisor in PDF/A format, requesting permission to submit on Spectrum. The supervisor responds, cc'ing the Department Assistant and the Graduate Program Director. Students submit to Spectrum once they have received this permission.