Register a student group
Get your student group recognized
In order to be recognized by the University and umbrella associations, student groups must register with the Office of Student Life and Engagement. Registered groups can:
- Receive funding from their umbrella association and other university sources
- Request event space on campus
- Apply for alcohol permits and food permits on campus
Groups must re-register every year starting June 1 by selecting Register a new organization (see below). Any entry during the academic year after that, please select Edit organization.
Please note:
- Please take note of the University's new email policy. All communication with the university must be made using your active Concordia email.
- Fee levy groups can continue to use their emails as necessary, since they are mostly non-student employees of the groups.
- Student group Gmail addresses containing the words such as "Concordia", "president", "director", etc. will be blocked and emails from these addresses will not be received.
Registration information
- Please read the Policy on Student Associations and Groups and the Code of Rights and Responsibilities.
- In order to be recognized by the University, groups must register their executive and/or board every June 1. To register your student group, please complete the Group Registration Form (below), sign it, send it to your umbrella for approval and return a signed copy by email to the Office of Student Life and Engagement.
- Groups should send updated by-laws if a change has been made to the Office of Student Life and Engagement.
- Groups wanting to use the name Concordia should apply by completing the Permission Request Form and send it to our office. A copy of your by-laws must be attached to the document.
- Please read the Policy on Student Associations and Groups and the Code of Rights and Responsibilities.
- In order to be recognized by the University, clubs must register their executive and/or board every June 1.
- For CSU Clubs, login to your club’s portal account and click “DOS Registration” on the top right to get started. If you are unsure about which email is associated with your club’s portal account, send an email to clubs@csu.qc.ca.
- Once documents are submitted and signed, the clubs administrators will send the registration to the Office of Student Life and Engagement to be processed.
The Policy on Student Associations and Groups requires certain information from you.
- Please read the Policy on Student Associations and Groups and the Code of Rights and Responsibilities.
- Insurance: detailed insurance policy needs to be submitted yearly before you can be registered. If your group does not have insurance please contact the Office of Student Life and Engagement.
- Budget: the preliminary budget you prepared at the start of the last academic year. This does not need to be an audited budget.
- Updated by-laws: Send us an updated copy of your by-laws if they have changed in the last academic year
- Complete the Group Registration Form (below), sign it, and send it along with all other documents by email to the Office of Student Life and Engagement.
The Policy on Student Associations and Groups requires certain information from you.
- Please read the Policy on Student Associations and Groups and the Code of Rights and Responsibilities.
- In order to be recognized by the University, groups must register their executive and/or board every August 1.
- Insurance: detailed insurance policy needs to be submitted yearly before you can be registered. If your group does not have insurance please contact the Office of Student Life and Engagement.
- Budget: the budget from the last academic year. It does not need to be an audited budget.
- Updated by-laws: Send us an updated copy of your by-laws if they have changed in the last academic year
- Complete the Group Registration Form (below), sign it, and send it along with all other documents by email to the Office of Student Life and Engagement.
If you are a group accredited with the Quebec government, you are lawfully allowed to request a list of your members. Please complete the request for student information form as well as your signed confidentiality agreement and send it by email to the Office of Student Life and Engagement. Requests take 2 weeks to process.
Complete the Group Registration Form
- All names, roles, student IDs, emails and phone numbers are accurate (see the new email policy)
- Required by-laws and permission forms are included
- All signatures are complete
Once your registration is complete, the organization details will appear on the Concordia student group webpage.