Concordia University

https://www.concordia.ca/content/concordia/en/admissions/graduate/apply/instructions.html

NO ACCESS TO CONCORDIA CAMPUSES; ALL COURSES DELIVERED ONLINE

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Graduate application instructions

This guide will lead you through the online application process.

Please note:

  • You may save your application at any point, allowing you to partially complete the process (if necessary) and return to it later. 
  • Be sure to have a valid credit card (Visa, MasterCard, American Express or Discover) or Interac card ready for the application fee ($103.50 CAD) and a valid email address for correspondence.

1. Start your application


2. Level of study

Specify your level of study. Choose graduate.


3. Term

Select the term you wish to apply to (Fall, Winter or Summer) and the year.


4. Biographical information

Provide your name, date of birth, first language, email address and other details. Please ensure that all information is accurate and matches all your official supporting documents. If you had to modify the spelling of your name when you created your Netname account, please correct your name here.

To answer the questions about languages if you are bilingual or multilingual, please choose the options that seem most appropriate to you. Your answers will not affect your application for admission in any way.

The email address you provide will be the one we use to communicate with you throughout the admissions process.


5. Contact information

You may specify a mailing address different from your home address.

You can change your contact information at a later date through MyConcordia.ca.

MyConcordia is the university’s main site for students to carry out key tasks related to their academic life, like checking course schedules and paying tuition. For future students, it’s also the place where you can check on the status of your application for admission. You’ll be able to log into MyConcordia once you’ve submitted your application.


6. Academic programs and academic plans

On this screen, you’ll select your academic load and the academic program and plan to which you’d like to apply. The Academic Program is the type of degree or certificate (Master of Arts, Doctor of Philosophy, etc.), and the Academic Plan is the subject (Chemistry, Business Administration, etc.).

Search by subject
Click Search by subject. In the Program Finder, choose a subject from the drop-down menu and click search by subject to display your options.

Additional questions
Certain academic plans will also require you to answer three additional questions about financial assistance, specific research areas of interest, and potential faculty supervisors.


7. Academic history

Create a list of all the post-secondary academic institutions you have attended (e.g. college, and/or university).

Click Select School to begin. If you cannot find your school using the School Name Search, click Return and check “I could not find my specific school.”

Please include the time period when you studied there (approximate dates are acceptable), and the degree or level that you have completed. Your acceptance, placement level or registration may be affected if you don’t disclose your post-secondary academic history.

If you do not consider your transcripts of university-level work to be an accurate reflection of your academic ability, you may list the reasons here.


8. Thesis, research and awards

Please list details of any master’s thesis or theses, published scholarly research, and/or scholarships, awards or other academic honours.


9. References

While most departments ask for three letters of reference per application, you should refer to your program’s application process for the required number.

Choosing a referee

Suitable referees should be:

  • someone who is well-acquainted with you,
  • able to attest to your potential for graduate studies,
  • academic in nature.

Professional references are accepted in situations where work experience is relevant to your program. Contact your referees before applying to confirm their availability and willingness to write a reference letter for you.

Submitting letters of reference

When completing your application online, you will be required to enter your referees’ names, affiliated institutions and email addresses (college/university or company email). Your referees will then receive an email inviting them to complete an electronic assessment form and attach their letter of reference. It is your responsibility to follow-up with your referees to confirm they received this email from application.support@concordia.ca

You are strongly encouraged to submit your application before your program’s application deadline in order to give your referees sufficient time to provide their assessment and letter of reference.

FAQ

Review the steps to manage your list of referees.

What is the process for referees?

Referees have 14 days to complete an assessment form and a prepared reference letter. It is extremely important to enter your referees’ email addresses correctly so that they each receive an instructional email on how to proceed with their recommendation.

How will I know if I should follow-up with my referee(s)?

Track the status of your referees’ submissions using your MyConcordia portal. Click on the “Manage list of referees” link in the Admission section of My Student Centre. 

What do I do if my referee(s) did not receive the invitation email to complete the assessment?

Verify the email addresses you submitted in your online application. You may also want to inform your referee(s) that the email is coming from application.support@concordia.ca and ask them to check their junk folder.

Whom should I contact if my referee is having technical difficulties?

Referees should contact application.support@concordia.ca and include your name and application ID.

How can I edit my referee's contact information if I already submitted my online application?

Edit your referee’s contact information using your MyConcordia portal. Click on the “Manage list of referees” link in the Admission section of My Student Centre.

May I use the same referee for multiple program applications?

Yes, but please inform your referee that they will receive separate emails specific to each of the programs you are applying to.

How long are the letters of reference valid?

Letters are valid for one academic year, beginning on the date you submitted your application. After this time, applicants are required to re-submit referee information online. 

What happens if my referee(s) misses the submission deadline?

If your referee does not complete an assessment form and letter of reference within 14 days, they will no longer be able to submit these documents. To renew their 14-day deadline, log in to the MyConcordia portal, click on “Manage list of referees,” cancel the referee and use the “+” button to add them again.

I have more than three referees. Will all letters be evaluated or only the first three?

It is up to the program to determine how they evaluate incoming documents, including letters of reference. Applicants may submit up to six referees during the admissions process.

Do I have to submit my online application before I can invite my referees to submit a letter of reference?

Yes, once you submit your online application and pay the application fee, we will send an email to your referees inviting them to complete an electronic assessment form and attach their letter of reference.

Will I be notified if one of my referees declines to submit the assessment form and letter of reference?

Notifications are not sent to applicants. It is your responsibility to track the status of your referees’ submissions. To do this, log in to the MyConcordia portal, access the Admission section of My Student Centre, and click on “Manage list of referees.”


10. Attach documents

Please ensure that you have PDF copies of your documents ready to upload. You do not have to upload all the documents listed in the drop-down list, only the documents required to support your application.

File types that can be uploaded include:

  • Adobe Acrobat Document (*.pdf)
  • Image files (*.bmp, *.gif, *.jpg, *.jpeg, *.tif)
  • Microsoft Word Document (*.doc, *.docx)
  • Rich Text File (*.rtf)
  • Text File (*.txt)

File size can be no larger than 5 MB per document.

You may also add documents after the application has been submitted through the My Student Centre on MyConcordia. If your application has not yet been submitted, you can add documents via the Application for Admission link in the MyConcordia portal.


After the application has been submitted

Documents and “To Do List”

To see what documents we require for your submitted application, go to MyConcordia.ca. Under My Student Centre, check the “To Do List" on the right hand side. Once you submit a required document, we will review your file again and remove that item from your “To Do List”.

Please note that it may take up to 10 working days to update your file.

To see a list of what documents we’ve already received, under the To-Do list, click on the link “List of Documents Received.” The list of documents will be displayed as soon as they are uploaded. Fine Arts portfolios will not appear on the list.


11. Finalize your application

You’re almost finished!

Release of Information

Privacy rules prevent us from talking to anyone but you about your application, unless you authorize a specific person in this section. Once you are admitted, this person will no longer have access to your file.

Application Fee

To finalize your application, you need to agree to our terms and conditions, and pay a non-refundable application fee ($103.50 CAD) by credit card or debit card. Please note: we accept the following credit cards: Visa, MasterCard, American Express, Discover, and the following debit cards: Scotiabank, Bank of Montreal, Royal Bank or TD Canada Trust.

Confirmation email & Student ID number

Once you click the “submit” button, you will receive a confirmation email with an attached PDF copy of your application within 24 hours. This email will include an eight-digit student ID number that you will use throughout your studies should you be accepted at Concordia.

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