Graduate Lab Seating
For thesis students only
Graduate students may be assigned a desk, chair and filing drawer, what we call a “seat and drawer”, in a shared lab or office space in the EV or FB buildings. These are available during your regular time to complete your degree, as long as you’re registered and not on leave.
We’ll try to place you with students in similar research areas, where possible.
What is a “seat and drawer”?
A desk, chair and drawer in a shared space. You may be assigned to a room with other students from the Department of Building, Civil and Environmental Engineering, or from elsewhere in the Gina Cody School.
Important
These spaces are managed by the department and the faculty. If you want to move furniture, add items or change the layout, contact the department administrator first. Unauthorized changes will be undone without notice. For health and safety reasons, don’t stack furniture or bring desks or chairs from other rooms.
How to request a seat
- Talk to your supervisor
Ask if they have a preference for the room where you’ll be placed. While we try to accommodate requests, space is limited and not guaranteed. - Fill out the request form
Use this Microsoft Form link. Once submitted, you’ll receive a confirmation copy by email. Requests are timestamped and assigned on a first-come, first-served basis, by research group when possible.
You’ll need to log into Concordia’s Office 365 to access the form. Learn how to activate your Office 365 email.
Your request is only considered once you are officially registered in your program and show up in our system (note there’s a 24–48 hour delay).
What about lab access?
If your supervisor wants you to have card access to another lab or space, they must send an email to the department administrator and copy you. You’ll need to upload this email to your form.
Card access is personal. Don’t share or lend your card. Misuse may result in revoked access. Health and safety training may also be required.
When will I hear back?
We typically respond within one week. We don’t share waitlist positions, as many factors influence assignments.
Keeping your office and returning your key
Return your key within two weeks of your thesis defence. Visit EV-002.211, Monday to Thursday, 8 a.m. to 12 p.m. or 1 p.m. to 4 p.m.
Once you’ve returned your key, please notify the department administrator that you no longer need the office space.
Need more time? If you require extra time beyond your regular degree timeline, speak with the department administrator. If approved, you may receive a two-month extension.
Office and lab etiquette
These are shared academic spaces. Please help us keep them clean, safe and respectful.
General conduct
- Follow Concordia’s code of conduct and values of equity, diversity and inclusion.
- Use graduate lounges for meals.
- Report any issues to the department administrator.
Noise
- Speak quietly and directly to your peers.
- Keep conversations short and work-related. Take longer chats outside.
- Wear headphones and keep volume low. Others can still hear your music.
- Offices are not meeting rooms or social spaces.
Overnight stays
- These are workspaces, not living spaces.
Late-night safety
If you’re working late and feel unsafe, contact the SafeWalk program. Call Campus Safety and Prevention Services at 514-848-3717 for an escort on campus or to transit. You can also sign up for automated check-ins through the Checkmate system.