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Protection of personal information

In the area of privacy, Concordia is subject to the Act respecting access to documents held by public bodies and the protection of personal information, chapter A-2.1 (the “Act”). The Act defines personal information as any information which allows an individual to be identified, that is, any information which makes the person identifiable and distinguishable from someone else.

In the course of its regular operations, Concordia both collects and generates personal information regarding members of the University community. Personal information may include any of the following: 

  1. A student’s name with their ID number or the ID number alone;
  2. A student’s name with information regarding their program of study and status in said program of study;
  3. A donor’s name with specific information regarding their affiliation with the University;
  4. The personal contact information of a member of the university community including address, telephone number and email address.

Personal information is confidential and, therefore, must only be communicated to a third party if the concerned person consents to the release of their personal information. Third party requests for access to the personal information of members of the university community must be forwarded to the University Secretariat, GM 620.

Students wishing to access information relating to their enrolment must contact the Birks Student Service Centre or their departments, and for information relating to their fees, they must contact Student Accounts.

Employees who wish to access their employee files must contact Human Resources directly.  

For information on Concordia’s policies with respect to the protection of personal information,
see the Policy Concerning the Protection of Personal Information, SG-9
and the Policy on the Emergency Release of Personal Information, SG-5.

For questions or for more information on the protection of personal information at the University, contact Jo-Ann Johnson, Officer, Access and Privacy, by email at or at 514-848-2424, ext. 2640.

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