Space reservation
Concordia offers over 200 venues on campus, ranging from classrooms and small conference rooms to banquet halls, large theatres and amphitheaters. This guide will help you understand the reservation process based on your role and your event needs.
External clients
Want to book a space as an external client or as a Concordia student who is not part of a student association?
Contact Hospitality Concordia for a free consultation to help you find the perfect space:
Faculty & staff
Hospitality spaces
Use the MyEvents portal to:
- Browse venues and check availability under the "Browse" tab.
- Access event-planning resources, documents, checklists, university policies, and forms.
- Submit space requests for Concordia-operated venues managed by Hospitality Concordia.
How to access MyEvents
- Faculty and Staff: Log in via your Carrefour My CU Account.
- Need help? Check the MyEvents User Guide.
Space reservation options
- Submit your request using the ‘Event Space’ form in MyEvents at least 20 business days before your event.
- Need classrooms along with event spaces? Mention this in the "Additional Information" section of your MyEvents request form.
- Planning a large event like a competition, conference or gala with multiple rooms? Reach out to Hospitality Concordia for assistance: hospitality.booking@concordia.ca.
- Submit classroom requests using the ‘Classroom’ form in MyEvents at least 10 business days before your event.
- At the start of each semester, classroom availability are on a waiting list until the university-wide class schedule is finalized. If you book a classroom space before Academic Scheduling is final, you'll be notified once availability is confirmed.
- Submit kiosk requests using the ‘Kiosk’ form on MyEvents at least 10 business days before your event.
- Each kiosk booking includes one (1) table and two (2) chairs. No extra furniture is allowed.
Alternative spaces are also available for booking directly with faculties and units if Hospitality Concordia doesn’t list what you’re looking for in MyEvents.
Reach out to one of our Designated Space Administrators to learn more about alternative spaces on campus.
Please note that spaces managed by individual faculties and units have their own booking processes, requirements and deadlines that are separate from MyEvents.
Student associations
All Concordia students can browse venues and availability on MyEvents with a valid Concordia ID. However, only the authorized booking officers of registered student associations can submit requests on behalf of their associations.
How to book on MyEvents
- Log in to MyEvents through your Student Hub My CU Account.
- Browse venues and check availability under the 'Browse' tab.
- Access event-planning resources, documents, checklists, university policies and forms.
- Submit space requests for Concordia-operated venues managed by Hospitality Concordia.
Not sure if you are an authorized booking officer? Contact the Dean of Students Office to identify your booking officer or to register a student group.