Policies, Forms and Waivers
Regardless of how you plan your details, as the Event Requestor it is important that you be aware of the University’s standards and policies in order to ensure a safe and memorable experience for all of your guests.
Hospitality, Meetings and Events
Staff and Faculty, for Events with alcohol and/or if the catering exceeds $5,000
- Policy on Hospitality, Meetings and Events
- Policy on Hospitality, Meetings and Events (Handbook)
- Prior Approval Form
Space
- Policy on the Temporary Use of University Space
- Booking Request Terms and Conditions
- Designated Space Administrators (DSA) List
- Policy on Student Associations and Groups
Food
- Policy on Food or Beverage Service on University Space
- University Approved Caterers List
- Food Waiver and Procedures for the Sale or Service of Food
- Guide for Food Handlers
- Ministère de l’Agriculture Pêcherie et Alimentation du Québec (MAPAQ)
Alcohol
- Policy on the Sale and Service of Alcohol on University Premises
- Staff and Faculty
- Students and Externals
- Alcohol Waiver Form & Procedures Regarding the Sale and Service of Alcohol at Student Events and at External Community Events
- Régie des alcools et des Jeux du Québec (RACJ)
Event-Related Suppliers
Events with Minors
Policy Concerning Minors on Campus
Applies to all persons, units or departments responsible for or involved in organizing events or programs on campus involving minors (persons under the age of eighteen and who are not Concordia students).
Ensure that you complete and return the document which pertains to you:
Including but not limited to a sports program, a music class, a course, or a day camp.
- Complete the Declaration of an Activity and return it to the insurance specialist at least thirty (30) days prior to the scheduled event/activity date.
- Complete a Parental Waiver and return it to the person, unit or department organizing the program or activity, at least twenty-four (24) hours prior to the beginning of the event/activity.
For more information or for any question about the forms related to hosting an event with minors, please contact Rita Li, Corporate Risk Manager, at rita.li@concordia.ca or 514-848-2424 ext. 5913.