Manage your grant

Our Research Grant team is here to provide you with the following support:

• Act as the primary institutional contact for external granting agencies.

• Help you transition your project from proposal to implementation.

• Ensure compliance with granting agency and university policies.

• Draft and submit requests for extensions or leaves following granting agency guidelines.

If you have received industry-sponsored funding, please contact our Partnerships, Intellectual Property and Security team. 

Do you have any additional questions? Please contact our team.

Grant agreement review

All research grant agreements must be approved by an authorized Concordia signing authority, not the principal investigator. 

For joint grant and industry projects, our team coordinates with the Research Agreements & Intellectual Property team, who reviews and negotiates contracts with industry partners for approved projects on behalf of the university.

For more information, visit Research Agreements & Intellectual Property.

Opening a research account

To open a research account, you will need to provide the following:

• A copy of the proposal, including all appendices and CVs submitted through the ConRAD system.

• Approval from your Faculty through the ConRAD system.

• The Notice of Award/Letter of Award from the funding source or the research agreement for the project.

• All applicable compliance clearances and certifications (HREC, AREC, Hazardous Materials, etc).

Once all requirements are met, our Research Grants team will initiate the request to open a new research account. Financial Services will activate your new account and the principal investigator will receive an email notification that the account is ready to be used, along with the UNITY account IO number.

Accessing award funding

Before you start spending your funds, please read the university policies and the granting agency guidelines:

Transferring Research Funds

If you need to transfer funds between institutions, our Research Grants team can help prepare the agreement and take care of the transfer. To begin the transfer process, you will need to complete the Transfer of Funds request form and submit it by email. The Transfer of Funds request form contains detailed instructions on how to complete the process.

For industrial transfer grants and agreements, please contact the Partnerships, Intellectual Property and Security team. 

Extension requests

Depending on the granting agency, you may be able to request an extension to the end date of your grant for unforeseen circumstances such as illness, family emergencies, technical difficulties or delays in data collection. The decision to grant an extension by the agency will be based on the validity of the reasons provided and the impact on your project’s timeline.

To process your request, you will need to provide the following information to the Research Grants team:

• Your name and department.

• The specific research project title, agency and program for which you are requesting an extension.

• The remaining unspent balance in your research grant account.

• The reason for the extension request, including any unforeseen circumstances or challenges that have impacted your ability to meet the original deadline.

• The new proposed deadline or timeline by which you are requesting the extension.

• Any supporting documentation or evidence, such as medical certificates or other relevant documents, to support your request.

To begin the process, you will need to fill out the Extension Request Form and submit it by email. Please contact the Research Grants team if you have any additional questions about the process or criteria for grant extensions.

Financial management & reporting research activity

As the account holder of an award or project, the principal investigator (PI) is both responsible and accountable for managing that account. The PI must ensure that narrative reports or deliverables are submitted to the funding sources or sponsors as required and on time. The Research Restricted Financial Management handles the submission of financial statements where necessary.

If you have questions or need a financial report, please contact the office of Research and Restricted Financial Management.