Cinemas

Yes, the cinema is equipped to screen film, high-definition video, and digital cinema formats (DCI 2K, DCI 4K). It can also support PowerPoint presentations and panel discussions.

This room has two teaching podia, one located at the front-left of the cinema (as seen by the audience) and one in the centre of the room on the far left side. Microphone, standard AV connections, and reading lights are located at both podia. The front podium also has a 20" touchscreen computer monitor, providing the ability to annotate on-screen.

There is a small stage (approximately 9 by 33 feet) in front of the screen, which is suitable for tables for a panel discussion, Awards ceremonies, professional lectures to audience members but its not suitable for performance.

The cinema is not suitable for theatre and dance productions. When using the stage, it is important that the cinema screen is not touched, as the oils on a person's hands cannot be washed off the surface.

The Public Address (P.A.) system in the cinema should not be used to amplify musical instruments.

The DeSève Cinema is used primarily for Film Studies classes during the school year (September to April), but is available to clients on Fridays, Saturdays and Sundays, as well as throughout the summer. A few blocks of time may also be open during the week depending on the academic schedule. Visit our Availability Calendar to see when the cinema may be reserved.

All bookings at DeSève Cinema require a projectionist or technician, since all technical aspects are controlled from inside the projection booth, which is off-limits to non-authorized personnel. The projectionist or technician will also function as your liaison for any inquiries that may arise while using the venue.

Extra furniture can be requested when booking the cinema. Certain fees may apply for the delivery and set-up of this furniture. Some set-ups may have to be done by Custodial Services, who require a minimum of 48-hours' notice for furniture delivery.  

You may book any of the following:

• Tables
• Chairs
• Easels
• Poster (bulletin) boards
• Stage podium
• Tablecloths (rented for $8 each)

DeSève is already equipped with a teaching podium at audience level, which is appropriate for PowerPoint presentations and lectures.

The De Seve foyer  which includes washrooms, comes equipped with a screen, data projector and audio capabilities for small receptions or presentations, and the associated charges are $100/day. The foyer cannot be rented separately from the cinema during class time or during bookings that are not using the space. Standing capacity is approximately 50 persons. Speak with the Booking Coordinator regarding your plans for the use of the foyer.

If you are planning an event that involves food and/or alcoholic beverages, you must inform the booking coordinator at the time of your initial booking request. Please be advised that there are strict deadlines that must be abided to when providing food and alcohol services on campus.  Familiarize yourself with Concordia’s policies relating to food and alcohol service on campus by consulting the event planning page. The booking coordinator will also be happy to explain these policies and procedures to you.

For catered food, choose a caterer from the University’s approved caterer list.

For self-catered food, complete and submit a waiver to the booking coordinator at the time of your booking request. This form must include a detailed list of all the items you are planning to make available to your guests.

For alcohol, complete and submit the alcohol waiver to the booking coordinator.

These waiver forms help to determine if you require government permits for your event. The booking coordinator will assist you in obtaining any necessary permits.

Please note that Custodial Services may be required for events that involve food or alcohol. This service will be applied at the discretion of the booking coordinator. Custodial charges will be applied for cleaning done on evenings (Monday to Thursday) or weekends (Friday to Sunday). Do not hesitate to ask for a quote that includes custodial services.

For weekend events, custodial services staff are billed at the overtime rate.

The Atrium is booked through Hospitality Concordia (848-2424 ext. 5030, booking@concordia.ca).

Yes, there are double duplex outlets located under every second seat inside the theatre and several along the outer walls. There are two single outlets onstage, spaced 15 feet apart. Power is also available at both teaching podia.

There are two 15A circuits at the back of the room, which are suitable for spotlights (each duplex is located at a height of approximately 50 inches). Two Leko theatre lights may be provided upon request. There is also a vertical lighting bracket located next to each outlet. If additional theatre lights are required, clients must provide and operate them. At this time, the cinema is not equipped with dimmers or a theatrical lighting control board.

Film formats, aspect ratios; film sound formats:

• 35 mm, 1.33, 1.37, 1.66, 1.78, 1.85, 2.39; Dolby SRD, SR, A and Mono;
• 16 mm 1.33; mono;

Video formats (NTSC unless specified otherwise):

• DCP (Digital Cinema Packages 4K or 2K)
• Apple ProRes422HQ (5.1 LPCM Audio, 2K resolution)
• Blu-Ray (All zones)
• DVD (PAL, NTSC; all regions)
• VHS (multi-standard: PAL, NTSC, SECAM)
• S-VHS (multi-standard: PAL, NTSC, SECAM)
• Laserdisc (CAV, CLV)

Note: Often filmmakers bring their own films on DVD-R or DVD-RW (or DVD+R) format; in these cases we request that the media is brought to the cinema in advance of the booking for a test. It is recommended that you bring a back-up of your film on a different format.

It is recommended you test your media in advance of your screening. The booking coordinator will be happy to arrange a time with you.

Miscellaneous Equipment/Support:

Microphones:

• 6 Shure ULXD2/SM58 Wireless Handheld Microphones
• 2 Shure ULXD1 Wireless Lavalier/Headset Microphones
• 2 Shure CVG18 Gooseneck Podium Microphones​

Mixers:

• Extron DMP128 12X8 Digital Matrix Processor
• Mackie ProFX16v2 16 Channel Audio Mixer (Rack mounted)

3D System

• 2K/4K 3D capable (XPAND Active glasses system) DCP or Frame Packed Blu-ray discs 
• only 800 glasses available

Fully integrated Digital retransmission network (HDBaseT)

A/V Send & Receive from the stage, back of the auditorium and foyer

Additional audiovisual equipment is available for rent from Concordia's Service Centres. The booking coordinator can arrange this rental, fees may apply.

Here are some examples of extra equipment that can be booked:

• Microphones (wireless, lapel, headset, etc.)
• Laptop (Windows only)
• Video camera
• Audio recording equipment (i.e. Marantz cassette recorder & microphone)

If a piece of equipment you need does not appear above, it does not mean it is unavailable – just ask!

Yes, there is space at the back of the cinema reserved for a maximum of four audience members using wheelchairs. At this time, the cinema is not equipped with automatic doors and there is no access to the stage due to the stairs on either side.

To find information for on-campus parking, visit Concordia’s Parking Services page. There is also street parking available from the City of Montreal, and various paid parking lots nearby.

All confirmations of public events taking place on campus are forwarded to University Communications Services who post the events on the Concordia website. Ensure that you have given a thorough description of your event when making your booking, or visit www.concordia.ca/events to add your event to the calendar yourself.

All clients are responsible for securing licences that may be necessary for cinematic, theatrical, and music rights presented at their event. Concordia University is not responsible for work presented for which the client does not hold a copyright licence. For more information concerning copyright licences, you can visit Audio-Ciné Films Inc or refer to the university's Policy on Copyright Compliance for guidelines.

Contact the IITS Cinemas Booking Coordinator to make arrangements. You may bring in your own video/audio recording equipment and we will accommodate you as much as possible. Be sure to discuss your recording needs with the Booking Coordinator well in advance of your event. Absolutely no recording of copyrighted material will be permitted. For more information, refer to the university's Policy Governing Filming on University Premises.

You can reach the IITS Cinemas office at 514-848-2424, ext. 3440 or via email at deseve@concordia.ca. An appointment can be scheduled to view the cinema before booking.

• Additional technician and equipment time (for chargeable equipment) beyond the minimums will be charged at the same rate.
• The projectionist or technician will arrive one hour before the event start time as noted in the booking to set up and check the system. The client is requested to meet the projectionist at that time. The media should have been sent in advance for testing purposes. 
• Booking categories are applied at the discretion of IITS. We reserve the right to change the client's booking category if the client/event status changes.
  
• No taxes are charged when paid via budget code (internal) except in cases where the budget code prefix is AG.
• Reduced rates can be discussed for external clients when booking multiple dates and for non-profit groups with official tax exempt status.
  
• If other equipment is needed (i.e. laptop, microphones, etc.), further rental fees apply.
  
• If furniture is requested, fees may apply for the delivery and/or set-up of this furniture.
  
• Custodial charges may apply depending on whether food is served, and whether the event falls on a weekend or is followed by another booking. Please discuss this with the Booking Coordinator.
  

• All requests and/or changes to a booking must be made via email in order to officially confirm the order of all requests, and to document the progress of each booking.
• After discussion of available dates and times in the cinema, the IITS Cinemas Booking Coordinator will direct the client to the DeSève Cinema Availability Calendar. The client follows the instructions to find availability and access the online reservation form. The reservation form, when submitted, is automatically sent to the Booking Coordinator.
• Upon receipt, the reservation form will be processed and the Booking Coordinator will confirm that the room has been reserved. Technical and logistical details will be finalized before an estimate is sent.
• If the reservation is for an internal department/group, official confirmation of the event would be pending receipt of a budget code.
• If the reservation is external, the client will be asked to sign a lease agreement, and also pay the total estimated amount in advance, before receiving official confirmation. In instances where the total estimated amount of the bill is greater than $2500, a down payment of 50% of the total, or the total estimated labour charges (whichever is greater) will be necessary to confirm the booking. The balance of the amount owed will be due no later than 30 days after receipt of the invoice. After the event has taken place, the client will be notified of any discrepancy between the estimated amount and the actual usage (i.e the event went longer or shorter than estimated, the client asked for extra equipment, etc.), and billed accordingly.

Our shared reservation system is live and submitting an online booking request form is the only way to secure space.

An external client who books DeSève Cinema for more than 2 days (e.g. a film festival or conference) will be asked to make a non-refundable deposit for the event. The amount will be 50% of the estimated room rental fee (not projectionist or equipment), plus taxes.  

Requests must be made a minimum of 10 business days before the event.

A booking may be cancelled without penalty up to 10 business days before the event, except for cases requiring a non-refundable deposit.

A booking made at the minimum time allowed (10 business days or one calendar week) or less before the event CANNOT be cancelled. The required prepayment is not refundable.

An internal client (faculty, staff, or student organization) sponsored by a department must provide the email address of the person with budget code signing authority before confirmation of the booking request.

External clients are charged external rates. Internal departments are free to sponsor external clients, though this sponsorship means that the department will be paying and involve in the external client's organization and the invoice will be paid using a departmental budget code. Internal departments are free to sponsor an external group by paying all, or a percentage of, the client’s invoice. Students cannot sponsor external groups or organizations.

All advertising and promotional material for any event booked in DeSève Cinema cannot state or imply that Concordia University is connected with or endorses the event, unless prior permission has been given by the University. This includes naming Concordia University as part of the location address for the event. Contact the Booking Coordinator for assistance on this topic.

All signs, posters, or banners advertising an event booked in DeSève Cinema must not be placed on the exterior of any public building or on any lamppost, tree, or other objects not specifically designated for public advertisements. The University reserves the right to disclose to municipal authorities the identity of the client of the event if the University is contacted about illegal signage/poster display.

Concordia University currently requires external clients who book venues on campus to have (or to procure) a public liability insurance policy in the amount of $2,000,000. Concordia University must be named as “additionally co-insured”.

The University, represented by the IITS Booking Coordinator, will require a copy of this insurance policy to finalize any external lease agreement for the rental of the venue. Consult the University’s Policy Governing the Temporary Use of Space for further details.

Contact your Booking Coordinator if you have any questions regarding liability insurance.

Room specs

• Seats 692, including a maximum of 10 guests using wheelchairs*. 
• Large screen: image area is 14.5x34 feet with sides and bottom moveable masking
• HD video projector: Christie HD10K-M (10,000 lumens) and Digital Cinema Projector: Barco DP2K-19B (19,000 lumens)
• Film and video screenings may be booked separately
• Additional AV equipment may be booked separately

*Inform your event coordinator if you are expecting more than 5 audience members in wheelchairs so that our staff may prepare the area in advance.

Film

• 35 mm (Century SA/R3 with platter system)
• All formats available in 1:37, 1:66, 1:85, and 2:35 aspect ratios
• Full open (1:33) available for silent films
• Slide projection can be arranged

Video

• Blu-ray discs (all zones)
• DVD (all regions)
• Laserdisc
• VHS, S-VHS (NTSC, PAL, SECAM)

Digital sound (Dolby CP750)

• 7.1 LPCM
• S/PDIF
• Stereo Analog

Film sound (Dolby CP500)

• Dolby SR
• Stereo optical
• Mono optical

Video sound

• 7.1 discrete decoding from DVD or BluRay (Dolby Digital, DTS)
• Dolby Pro-logic surround or stereo from all other sources

Miscellaneous equipment/support

Microphones:

• 9 Shure ULXD2/SM58 Wireless Handheld Microphones
• 5 Shure ULXD1 Wireless Lavalier or Headset Microphones
• 2 Shure CVG18 Gooseneck Podium Microphone​

Mixers

• Extron DMP128 12X8 Digital Matrix Processor
• Yamaha MGP 16X 16 Channel Audio Mixer

PA Speakers:

• 2 EAW DSA250 Self Powered Line Array Speakers

3D System

• 2K 3D capable (XPAND Active LCD glasses system)
• HFR (High Frame Rate) capable
• 3D Blu-ray Capable (Frame Packed discs only)
• 800 3D active glasses available

Yes, there is a maximum of ten spaces in the front row of H-110 that are reserved for audience members using wheelchairs and there are automatic doors leading straight to this area via the stage. Advise your booking coordinator if you are expecting guests in wheelchairs so that we may provide guidance on site. If you are expecting more than 5 guests in wheelchairs, advanced notice is preferred in order for our staff to prepare the area.

The VA-114 Cinema is located at 1395 Blvd. René-Lévesque Ouest.

There are 94 seats and two teaching podia. A seating area at the back of the cinema is reserved for audience members using wheelchairs, though there is currently no access to the front of the room due to stairs.

Check the VA-114 Availability Calendar to see if the date you want is available. Click on the date you would like to book, and fill out the online reservation form for the room, projectionist/technician, equipment, and furniture details. This form will then be emailed to the IITS Cinemas Bookings Coordinator, who will contact you to confirm.

Yes, the cinema is equipped to screen both film and video, and there is space for a single table at the front of the room for a panel discussion. A projectionist must be booked to use the HD video system for any media.

VA-114 has two teaching podia, one located at the right front (as seen from the audience viewpoint) and one in the centre on the far right side. A microphone and an infrared remote control pickup are at both podia. The front podium also has a slide projector remote control and an overhead projector.

A wireless lapel microphone is available if preferred and/or additional microphones and stands may be requested (additional charges).

Film:

• 35mm: 1.37, 1.85, 2.35 (stereo, mono)
• 16mm: 1.37, 1.66, 1.85, 2.35 (mono optical)

Video:

• DVD (PAL, NTSC; Region 0 - see note below regarding DVD-R format)
• VCD (PAL, NTSC; Region 0)
• SVCD (PAL, NTSC; Region 0)
• Laserdisk
• VHS (multi-standard: PAL, NTSC, SECAM)
• S-VHS (multi-standard: PAL, NTSC, SECAM)

Miscellaneous equipment:

• CD
• PowerPoint from a computer source in the projection booth
• Internet connection (projection) via the projection booth
• Optical overhead projector
• Optical slide projector

Microphones:

• 4 Shure ULX2/SM58 Wireless Handheld Microphones
• 1 Shure ULX1 Wireless Lavalier or Headset Microphone
• 1 Audio Technica AUD U857AL​  Gooseneck Podium Microphone (Mid)
• ​​1 Shure MX412C​ Gooseneck Podium Microphone​ (Front)

Notes:

• Internal clients may inquire about the booking of a small lounge for receptions or intermissions on the 2nd floor of the VA building. The IITS booking coordinator will assist you with this request.

No food or drinks are allowed in the VA-114 Cinema

• Projectionist labour and equipment time beyond the minimums will be charged at the same rate. This will be detailed in your final invoice.
• The projectionist will arrive one hour before show time as noted in the booking details to set up and check the system. Clients are instructed to meet the projectionist at that time with their media to provide ample time for tests.
• External clients are required to sign a standard lease agreement, and make payment for the event upfront. The IITS booking coordinator will assist with each step of the process.
• Booking categories are applied at the discretion of IITS. We reserve the right to change a client's booking category if the client or event status changes.
• No taxes are charged when paid via budget code (internal).
• Taxes are charged with most student group  AG Budget codes
• If additional equipment is required (i.e. laptop, microphones, etc.), further rental fees may apply.

Notes:

Although information may be exchanged over the phone or in person, all requests and/or changes must be made via email in order to document the progress of each booking, and to preserve the order of all requests.

An internal client (faculty, staff or student group) who is sponsored by a department must provide the email address of the person with budget code authority before confirmation of their booking request.

External/Preferred clients are charged external rates. Internal departments are free to sponsor external clients, however this sponsorship means only that the department will be paying the external client's invoice by budget code.

Students cannot sponsor external groups or organizations.