PhD Thesis procedures
During Stage II of the doctoral degree, the student selects a thesis supervisor and a thesis supervisory committee consisting of two additional faculty. The thesis supervisor and at least one other member of the proposed thesis committee should be full-time art education faculty members holding a doctorate. The third (and additional members if warranted) may be another full-time art education faculty member or a faculty member from outside the Art Education Department. This proposed committee must then be approved by the Doctoral Advisory Committee prior to the thesis proposal meeting.
In consultation with the thesis supervisor, the student schedules a meeting with the entire Thesis Supervisory Committee to evaluate the thesis proposal. The student must provide a recording device to record the meeting in order to accurately summarize the Committee's recommendations. At the close of the meeting, the supervisor and committee members complete and sign theThesis Proposal Form, officially recording the Committee's membership and its decisions on the thesis proposal.
All research must conform to the University’s policy on the ethical standards for conducting research with human subjects. Ifapplicable, it is the responsibility ofthe student to submit a completed Summary Protocol Form (SPF) (long version) to the Thesis Advisory Committee along with the Thesis Proposal. Once the committee approves both the Thesis Proposal and the Summary Protocol Form, the thesis advisor will submit a summary Protocol Form to the University Human Research Ethics Committee (UHREC). Once the UHREC has approved the SPF the thesis research involving human subjects may begin.
Using the recording and notes from the proposal meeting, the student formulates a written summary of the results of the thesisproposal meeting and makes the required modifications to the written thesis proposal. When this is accomplished, the student brings the completed form and all required attachments to the Department Graduate Program Office, EV-2.631.
It is the student's responsibility to make sure that a copy of the:
1) Accepted Thesis Proposal
2) Completed Thesis Proposal Form
3) Summary Protocol Form and
4) A written summary of recommendations and/or modifications are delivered to the Graduate Program Office. It is expetected that this be done within 2 weeks of the committee meeting.
The student is expected to keep in regular contact with the thesis supervisor throughout the period of thesis research and writing. Holidays, summer vacations, professional travel and sabbatical leaves may restrict the availability of the supervisor and/or committee members, so students should plan accordingly. When the student and supervisor agree that the completed draft is ready, it is then distributed to the other members of the thesis supervisory committee for their review. This review requires approximately one month if it occurs during the Fall or Winter terms, and longer at other times during the year. When the committee agrees the thesis draft is ready, the student and thesis supervisor initiate the University's procedures for the thesis submission and final examination ("the defense").