MA Thesis procedures
Each student preparing a thesis will select a Thesis Advisory Committee, consisting of a Thesis Advisor and two Committee members. The Thesis Advisor and, normally, at least one of the committee members are to be from the full-time faculty of the Department. The composition of the thesis committee must consist of at least 2 ongoing members of the Art Education full-time faculty. The third member may be a limited term appointment, if their area of expertise warrants it or may be from outside the Department faculty, i.e. a University faculty member in a relevant discipline, or a professional with relevant expertise. The composition of the committee is subject to approval by the Thesis Advisor, in consultation with the Department's Graduate Program Director.
With the advice of the Thesis Advisor, the student will schedule a meeting with the entire Thesis Advisory Committee to review the thesis proposal. The student must provide a recording device and record the meeting in order to make notes summarizing the Committee's recommendations. The student and Committee will record the outcome of the meeting on the Department's Thesis Proposal Form. Students may refer to the Thesis Proposal Form for details. All research must conform to the University’s policy on the ethical standards for conducting research with human subjects. If applicable, it is the responsibility of the student to submit a completed Summary Protocol Form (SPF) (long version) to the Thesis Advisory Committee along with the Thesis Proposal. Once the committee approves both the Thesis Proposal and the Summary Protocol Form, the thesis advisor will submit a summary Protocol Form to the University Human Research Ethics Committee (UHREC). Once the UHREC has approved the SPF the thesis research involving human subjects may begin.
Following the thesis proposal meeting, it is the student’s responsibility to follow through on whatever actions resulted from the thesis proposal review, as designated on the Thesis Proposal Form. When this is accomplished, the student should bring the completed form and all required attachments to the Department Graduate Program Office, EV-2-631.
It is the student's responsibility to make sure that a copy of:
1) The Thesis Proposal
2) Thesis Proposal Form
3) Summary Protocol Form (SPF) and
4) Any recommendations and/or modifications
Are delivered to the Graduate Program Office. It is expected that this be done within 2 weeks of the Committee meeting.
The student is expected to keep in regular contact with the Thesis Advisor throughout the period of thesis research and writing. Holidays, summer vacations, professional travel and sabbatical leaves may restrict the availability of the supervisor and/or committee members, so students should plan accordingly.
The minimum lengths of text for the three thesis options are as follows: a minimum of 15,000 words for Research and Thesis; 6,000 to 10,000 words for the essay in Studio Inquiry and Essay; 6,000 to 10,000 words for the report in the Teaching Project and Report. All theses should remain under 100 pages in total.
After obtaining the Thesis Advisor's approval, the student distributes copies of the thesis to Thesis Committee members asking whether they see any problems that should be corrected before thesis is officially submitted to the School of Graduate Studies. If thesis Committee members see any problems, they communicate them to the Thesis Advisor.
When the student and Thesis Advisor agree that the completed draft is ready for general review, the student submits copies of the thesis to the Thesis Office (first submission) for a check of the format and distribution to committee members for review prior to the thesis defense. The thesis manuscript must follow the University's requirements for format as outlined in the Thesis Preparation and Examination Regulations available from the Thesis Office, 2145 MacKay. (Refer to the University Graduate Studies Calendar for the deadline date for first submission.)
Upon approval of the thesis manuscript by the University Thesis Officer, the Thesis Advisor completes an "Examiners Report", evaluating the thesis and indicating whether or not it is ready to be defended at a Thesis Examination. If the thesis is judged to be ready for defense, a defense will then be scheduled in accordance with the procedures outlined by the University (refer to the Thesis Preparation and Thesis Examination Regulations).
The Thesis Examining Committee will consist of the student’s Thesis Advisory Committee and any additional members appointed by the Department's Graduate Program Director. The student arranges the Thesis Examination meeting with the committee members.
Following the Thesis Examination, the student has time to make any required format corrections or content modifications before the final (second) submission of the thesis to the University Thesis Office by the designated deadline (refer to the Graduate Studies Calendar for the exact date).
Steps for proposing, completing and submitting a Thesis
Thesis Proposal and Writing Process
- Student develops preliminary thesis idea and chooses a full-time faculty member to be Thesis Advisor.
- In consultation with Thesis Advisor, student writes a thesis proposal and selects other members of a Thesis Advisory Committee.
- Once the Thesis Advisor has approved the Thesis Proposal, the student submits copies of Thesis Proposal to the Thesis Committee for their review and schedules a time for a Thesis Proposal Meeting.
- Thesis Proposal Meeting (Chaired by Thesis Advisor).
- Student submits copies of Thesis Proposal meeting summary and recommendations, including proposal modifications to the Department Graduate Program Office, EV-2.631, within 2 weeks of proposal meeting.
- If the research involves human subjects, the thesis Advisor submits an SPF to the UHREC for approval.
- Student completes thesis under supervision of Thesis Advisor.
- Once the thesis is approved by the Thesis Advisor for distribution to the Committee, the student distributes the Thesis among the Thesis Committee members.