Microsoft 365 for faculty & staff
Concordia faculty and staff have access to Microsoft 365, a cloud-based collection of applications and services for communication, collaboration and work at the university.
With Microsoft 365, faculty and staff can communicate with colleagues, collaborate on shared documents, participate in online meetings, securely store and share files, and access productivity tools from virtually anywhere. The platform supports day-to-day teaching, research, administrative work and teamwork across the university.
Microsoft 365 applications are available online through the Microsoft 365 portal and, in most cases, are already installed on your Concordia device. Your subscription also allows you to install Microsoft 365 on up to five computers and five mobile devices at no additional cost.
Your Concordia Microsoft 365 account includes 1 TB of OneDrive cloud storage for securely storing, accessing and sharing files.
The applications include:
- Outlook: Manage your Concordia email, calendar, and contacts.
- Teams: Chat with colleagues, participate in team discussions, make calls, and participate in on-line meetings and webinars.
- Word: Create and edit documents, reports and written content.
- Excel: Organize and analyze data, create charts, and manage budgets or research data.
- PowerPoint: Create presentations for meetings, workshops and info-sessions.
- OneNote: Take, organize and share notes across devices.
- OneDrive: Store, sync and securely share files online.
- SharePoint: Collaborate on shared documents and access departmental or team resources.
- Microsoft Edge: Access web-based tools and services through Microsoft’s secure web browser.
- Copilot: Get help drafting content, summarizing information, and generating ideas.
Who can use it?
Active faculty and staff.
How much does it cost?
There is no cost associated with this service.
How to get it
Access your Concordia email:
- First, set up multi-factor authentication.
- Then, log in to your Outlook inbox using your Concordia email account, and then you will be logged into Outlook and the other Microsoft 365 apps.
Once you have set up MFA and your email, you can also download and install a selection of the Microsoft 365 apps on your own device.
On your PC or Mac:
- Go to the Microsoft 365 login page.
- Log in using your Concordia email address.
- Download and install the applications you would like to use on your laptop or desktop computer.
On your phone or tablet:
- Android: Get Outlook, Teams, Word, Copilot, OneDrive, Sharepoint, and any of the other Microsoft 365 apps for free from the Google Play Store.
- iOS: Get Outlook, Teams, Word, Copilot, OneDrive, and the other Microsoft 365 apps on your phone or tablet from the Apple App Store.
To change your email address or the way your name appears in the global address list, contact the Service Desk.
Service availability
24/7
Documentation
When using Microsoft 365 and other collaborative cloud tools at Concordia, it is important to manage documents securely, organize files consistently, and protect sensitive information.
Best practices
Do:
- Use short, clear document titles according to the Document Naming Guideline.
- Organize your records according to Records Management resources on Carrefour.
- Protect personal information by following the Employee guide to protecting personal information.
- Password-protect files containing personal or confidential data; remove or anonymize sensitive information whenever possible.
- Limit access to only those who need it.
Do not:
- Store documents containing personal or identifiable information without password protection (e.g., SINs, home addresses, Quebec permanent codes).
- Store confidential information in unprotected files.
- Use online apps for long-term archiving (they are for active documents only).
- Store confidential documents on personal devices or USB drives.
The Records Management team provides support for file sorting, digital cleanup (including archiving and destruction), file organization and naming, access audits, and training. Learn more about their services on Carrefour.
- If you require training with Office 365, consult the Microsoft 365 Training Portal or the IITS training site to consult the training opportunities provided by IITS.
- If you’re having issues with a desktop application, access, or authentication, contact the IT Service Desk.
FAQ
Yes, you can create a secure link and email it to a specific person. The recipient then receives a link in their email that works only for them. When they select the link, they need to verify their identity to access the file. Here are step-by-step instructions for sharing a file.
Yes, here are step-by-step instructions for adding a guest user in SharePoint. This will give your guests access to files saved in the SharePoint site.
Concordia University (Montreal) recommends updating your Netname password every six months to maintain good cyber-hygiene and mitigate potential breaches.
To reset your Concordia password:
- Go to My CU Account.
- Select Personal → Accounts and Passwords.
- Sign in, select your Netname, and change your password.
Staying one step ahead of cybersecurity threats will keep you and Concordia's systems safe. Learn some key steps to take.
If you have both a staff and student account, make sure you sign in with the correct account depending on the files and services you need to access. To access work-related files and services, use your staff account credentials.
If you use Microsoft 365 applications in the cloud, it is recommended that you use separate web browsers, or a private/incognito window, to avoid sign-in conflicts between your student and staff accounts.