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Departmental drives

Academic and service-related departments within Concordia are allotted 100 GB of space for the purpose of storing and sharing University files.

The departmental drives replaces the legacy Group file sharing service. Once a request for a new departmental drive has been submitted and fulfilled, designated departmental administrator(s) of each folder can receive access reports upon request and contact the Service Desk directly for assistance managing permissions.

Who can use it?

Faculty and staff.
Change requests must be submitted by designated departmental administrators.

How much does it cost?

There is no cost associated with this service.

How to get it?

  • If you have been granted access to a departmental drive, it is automatically provisioned.
    • On Windows operating systems, an icon labeled 'Departmental Drive' will automatically appear on the desktop. On Macintosh OS X systems, a shortcut will need to be created manually.
    • To learn how to map a departmental drive to your computer, watch the instructional videos or read the mapping instructions in the FAQ section.  
  • To request the creation of a new departmental drive, your departmental administrator must send a request to the Service Desk.
  • All new folder requests and permission changes pertaining to exising departmental drives must be submitted to the Service Desk by your designated departmental administrator.

Service availability






FAQ - Departmental drives

Your data is stored on a redundant file system and backed up during the day. Data is copied to another location nightly in case of failure of the primary storage system.

The folder administrators within your department handle permission changes by contacing the Service Desk.  

A departmental administrator is someone within your department with authority to make decisions pertaining to access and account management.

Department chairs, directors, and managers are examples of department administrators.

If you already have a departmental drive created, a departmental admin for your area has already been designated. Contact the Service Desk for more information.

If you are the designated departmental administrator, contact the Service Desk to request that a shared folder be created or modified within your departmental drive.

The folder administrators will receive a report every semester that lists users with read or read-write access to their shared folder.

These reports can also be generated on request by contacting the Service Desk.

Folder names should have a maximum of 25 characters and include only letters from a-z and hyphens. No other special characters will be accepted.

To change the name of an existing shared folder, the folder's content will need to be migrated to a new folder with the updated name. The previous folder can then be deleted. Requests like this can be processed by contacting the Service Desk.


To map a departmental drive on your Windows computer, follow these steps:

  1. Double click to pen the Computer shortcut on your desktop
  2. Click Map network drive
  3. In the Folder field, type: \\\dept
  4. Click Finish


To map a departmental drive on your Mac computer, follow these steps:

  1. Press command+k on your keyboard to view existing drives
  2. In the Server Address field, enter: smb://
  3. Click the + button to add the drive
  4. To open the drive, select it from the list and click Connect


Group file sharing (legacy system)

To request file storage or access to existing group file sharing space, the file share owner must contact the Service Desk. Should you require access to a shared file already in existence, the Service Desk will need the complete path of the folder at the time of the request.

Groups are allocated 100GB of storage space.

Files can be accessed from any computer on the Concordia domain using a valid netname and password.


Users on the group file sharing system will be contacted to arrange for migration to the departmental drives service.

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