CONDOR on SharePoint Online
Records Management and Archives (RMA) has set up a SharePoint Service to host Concordia's Document Repository (CONDOR). CONDOR is the service hosted on SharePoint which provides common navigational structure, look, and feel, and search across associated sites to which you have access.
CONDOR provides employees with a safe and secure place to easily store, share and organize their electronic documents while work processes attached to these documents are automated. CONDOR, along with the Records Classification and Retention Plan (RCRP) standardizes the way Concordia faculty and staff organize, store, and share their electronic documents.
CONDOR’s other features include file security, versioning functionalities — which allow users to see who is currently modifying the latest version of a document — and an enhanced search engine that helps users locate documents in a timely manner.
CONDOR is an alternative to departmental drive and replaces eDOCS/Documentum/MDD.
Related policy: Policy on Records Management and Archives SG-10
Who can use it?
Faculty and Staff.
How much does it cost?
There is no cost associated for this service
How to get it:
Please submit an inquiry to the Service Desk.
Service availability:
24/7
Documentation
1. User Guide
For detailed instructions on using SharePoint, please consult the Microsoft website: Get started with SharePoint - Office Support (microsoft.com)
2. Get help using the Records Classification and Retention Plan (RCRP)
The RCRP is available on RMA’s Carrefour page. Should you need help to sort and reorganize your documents, please contact RMA at records.management@concordia.ca.
3. Attend a CONDOR Training Session
Online training sessions on CONDOR and SharePoint are presented regularly by RMA and IITS. Customized training sessions are also available upon request. Please contact RMA for upcoming training dates or to schedule a training session for your unit: records.management@concordia.Ca
The Records Management Series training sessions are available on Moodle.
FAQ
No. Concordia offers several services to save your documents: CONDOR and departmental drive. As they serve different needs, you decide which service you prefer to use. Should you need help to sort and reorganize your departmental drive, please contact RMA at records.management@concordia.ca.
Teams is a collaboration tool and should be used to collaborate and have discussions. CONDOR should be used to save, store, share, and keep documents
CONDOR is a SharePoint service, therefore you can access your content stored in CONDOR from any device (computer, phone, tablet) at any time, if you have an internet connexion.
CONDOR users get full support from the document management experts at RMA.
CONDOR has limited collaboration capabilities.
Teams should be primarily seen as a collaboration tool. It is recommended to use CONDOR to save final version and documents to share.
It is not recommended to save institutional documents on a third-party platform not supported by IITS such as Google Drive, Drop Box or Box. These solutions are easy targets for thieves and malicious individuals. RMA strongly recommends saving your documents in CONDOR to properly protect your information.
As CONDOR and departmental drive serve different needs, you can decide which service you would prefer to use. Should you need help to sort and reorganize your departmental drive, please contact RMA at records.management@concordia.ca.
Yes, deleted documents are accessible in the recycle bin for 90 days following the deletion.
To access the recycle bin, click on the gear in the upper-right corner of the screen and select site contents. Then, click the recycle bin button in the upper-right corner to display the recycle bin. Select the deleted document and select restore to restore your document.
Documents are automatically saved as you are updating the file.
See instructions on Share SharePoint files or folders on Microsoft's support website.
Your usage must be in accordance with the Policy on IT Security.