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Centre for Teaching and Learning (CTL)

Centre for Teaching and Learning (CTL)

Manage assessment at Concordia

Use the information on this page to help you plan and manage assessments.

When planning the term, make sure you're aware of DISC and DNE deadlines

In-class assessments: Deadlines and processes

In-class assessments refer to tests or exams that take place during the 12 weeks that classes are run. You are responsible for managing all assessments (quizzes, tests, exams, etc.) for your course.

No in-class final test or exams are permitted in the final week of classes. (Please refer to specific term dates for the last date to hold in-class exams in summer as they will vary.)

Students with accommodations

If you have students with accommodations, you must register your in-class assessments with the Access Centre for Students with Disabilities via their portal and provide a copy of the assessment a minimum of 10 days before the assessment date.

Final exams during final examination period

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

During the final examination period, assessments are organized for undergraduate students, graduate students, and cross-listed courses. Below is an overview of how assessments are handled for each group:

Undergraduate students  

The Exams Office manages all final exams for undergraduate students. You will need to submit the exam details via the Online Exam Questionnaire form before the deadline (which typically is around the end of the previous semester). You can access the Online Exam Questionnaire form through the Student Information System (SIS). For more information on how to access it, please contact the Exams Office at examsoffice@concordia.ca. 
 
If a course does not have a final exam or instead has an assignment or take-home exam (lasting longer than 3 hours), please do not submit the questionnaire form.  
 
Any scheduled exams will be visible to both students and faculty in the SIS. Once the final exam schedule is posted, no further changes can be made.  
This questionnaire collects essential information, including:

  • Exam Offered: Specifies the course.
  • Course Sections: Indicates which course sections will have the exam.
  • Exam Duration: Specifies the duration of the exam.
  • Exam Method: Describes how the exam will be administered (see the methods below):

In-person exam with invigilators, scheduled by the Exams Office. 

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

  • Exam administered through Moodle, either online or in-person.  
  • Note: No invigilators are provided for in-person Moodle exams by the Exams Office or CTL. Furthermore, Proctorio is not available.

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

When the Exams Office plans the final exam schedule, conflicts may arise for some students. If a student has a legitimate exam scheduling conflict, they have two options:

  1. Request an alternate exam: The student can request to take the exam at a different time.
  2. Defer the exam: The student can defer the exam, subject to the course’s policies.

In some cases, students may need an accommodation related to exams. This could apply to students who:

For more information, visit the Exam Conflict Information Page & Exams Accommodations

Graduate students 

You are responsible for managing all term assessments (quizzes, tests, exams) for graduate students in your course. The assessment method outlines how the exam (mid-term or final) may be administered.

In-class assessments

In-class assessment handled by instructor and the department.  

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

Exam administered through Moodle, either online or in-person.  

Note: No invigilators are provided for in-person Moodle exams by the Exams Office or CTL. Furthermore, Proctorio is not available.

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

Cross-listed courses

Cross-listed courses (for both undergraduate and graduate students) follow the same assessment structure as undergraduate courses and are managed by the Exams Office.

Academic integrity

Instructors, students and administrators are expected to be honest and responsible in their academic conduct and fair in their assessment of academic matters.

Learn more about academic and community conduct at Concordia.

Code Administrators   

The faculty appoints a code administrator to oversee academic integrity and academic misconduct to ensure that the rules and regulations of the Academic Code of Conduct are being followed. 

This list was updated February 2025.

Turnitin

Turnitin Similarity is a Moodle plugin available to instructors that acts as a text matching tool used to identify similarities between documents. It works with Moodle Assignments, Quizzes, and Workshops to help ensure that students comply with the Academic Code of Conduct when producing and submitting their work. It is advised that you include a statement in your course syllabus so that students are aware their work will be subject to an authenticity check.

Proctorio

Please note that the COLE platform has been temporarily suspended to allow for maintenance and feature enhancements. For alternatives to an online exam during this pause, please contact the Centre for Teaching & Learning. To use Moodle’s embedded Quiz Tool as an alternative, please contact the Moodle support team.

Generative AI (GenAI)

Generative AI uses machine learning and other advanced algorithms to create new content including text, images, code, audio, and video through prompts or other inputs. In order to encourage ethical and transparent use of GenAI tools with students, we encourage the use of educator and learner transparency statements in the classroom.

Next section: Navigate assessment design and GenAI
 
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