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Responsibilities:

• screens, processes and directs incoming mail, e-mail, phone and in-person inquiries for the main office 
• answers general departmental inquiries such as student advising, Math Help Centre hours, faculty office hours
• prepares curriculum submissions and undergraduate/graduate program calendar updates 
• prepares course outlines and solution manuals for all courses 
• receipt and distribution of teaching evaluations 
• maintains departmental databases (courses, photocopier charges, etc) 
• coordinates office hours for all instructors, and class cancellations 
• prepares correspondence, course and research materials, examinations, grant applications, etc. for full- and part-time faculty, as well as for researchers/visiting professors 
• acts as a liaison for departmental research centres/activities (prepares expense reports and technical reports, and organizes conferences and seminars) 
• room bookings for the u/g lab (LB 915-4) 
• work orders or calls work centre for any issues regarding departmental space (lights, temperature, cleanliness, etc.) 
• assists with key control 
• Moodle access 
• distributes calculator stickers 
• orders and distributes office supplies; prepares course folders for marking 
• Posts general information

Responsibilities:

• answers all undergraduate program/student inquiries
• informs students on procedures for academic re-evaluations and changing grades, deferring final exams and resolving exam conflicts
• prepares student advising schedules and maintains the inforrmation on the web page
• updates information for all undergraduate program pages on the departmental website
• prepares statistical information on undergraduate students and program alumni
• preparation of midterms and final exams; liases with the Exams Office regarding the final exam schedule
• maintains course overfills for pre-university courses
• maintains student grades and exams; arranges for students to view final exams; processes academic re-evaluation requests
• coordinates textbook submissions and orders, maintains book inventory
• organizes student orientation sessions
• prepares correspondence, course and research materials, examinations, grant applications, etc. for full- and part-time faculty, as well as for researchers/visiting professors
• distributes calculator stickers
• posts u/g program information 

Responsibilities:

• answers all graduate program/student inquiries
• sends information to prospective students and informs on admission requirements
• informs graduate program students about courses, grants/fellowships, financial support, academic deadlines and thesis committees
• maintains graduate student files and related database
• processes grades for all graduate courses as well as graduate student requests
• assists the Graduate Program Directors in the preparation of acceptance/refusal letters of admission
• prepares statistical information on graduate program students and program alumni
• prepares teaching assistant contracts and monitors TA budget
• ensures graduate program information on course schedules is correct
• updates information for all graduate program pages on the departmental website
• organizes graduate program committees and events (thesis defences, comprehensive examinations, student presentations and orientation sessions); transcribes and/or records minutes of meetings
• prepares correspondence, course and research materials, examinations, grant applications, etc. for full- and part-time faculty, as well as for researchers/visiting professors
• bookings for the Math Help Centre room (LB 912) and the graduate seminar room (GM 300-24)
• posts graduate program information 

Responsibilities:

• answers all inquiries related to the Chair's Office
• maintains the Chair's agenda
• ensures administrative deadlines and procedures are met according to the critical path
• composes routine correspondence for the Chair and Department Administrator
• organizes faculty recruitment activities
• compiles and maintains departmental and faculty databases on courses, fax and telephone charges; prepares statistical reports
• organizes departmental meetings and gatherings, conferences and seminars; transcribes minutes of meetings
• assists in the maintainance of the departmental web site
• inputs and formats research material, grant applications and examinations
• maintains the departmental filing system and key control; gives out keys for exam cabinets
• room bookings for the conference room (LB 921-4) and for common marking
• posts general information and notices of seminars and conferences; keeps bulletin boards up to date

Responsibilities:

• Manages/coordinates the daily operation of the department; planning, monitoring and initiating improvements for operational policies and practices.
• Manages the department’s operating budget, as well as development, trust and endowment funds; approves operational budget expenditures; research, compile and analyze information for use in negotiating departmental resources.
• Advises and assists faculty, staff and students regarding university/faculty/departmental policies and procedures.
• Administers full-time faculty, part-time faculty, support staff and teaching assistant collective agreements; activates critical paths and ensures that deadlines are met.
• Initiates, establishes and implements policies and procedures regarding non-academic staff, including supervising, hiring, disciplinary actions, coordinating workloads, vacations and absences.
• Assigns, manages and maintains full-time faculty workloads; coordinates teaching/research remissions and maintains records.
• Organizes and coordinates the postings and hiring of all part-time faculty and serves as the resource person on the Part-Time Hiring Committee.
• Organizes departmental faculty meetings and transcribes records of minutes; organizes other departmental meetings, conferences, and special events; disseminates administrative and academic material on behalf of the Chair.
• Develops annual department course schedules in conjunction with the Associate Chair and the Chair; advises the Chair on course offerings required for academic programs; enters course data on the university course schedule system and departmental database.
• Monitors enrolment and admission quotas, and provides recommendations for course additions/cancellations.
• Manages physical facilities, including recommendations on equipment purchases and replacements; administers space and office assignments; coordinates access privileges and key control.
• Maintains departmental website and departmental filing system/records.