UNITY
UNITY is an integrated information system for Human Resources (HR), Financial, and Procurement services at Concordia.
For example, with UNITY, employees can view their pay statements, vacation balances, pensions, and benefits, and access their training all in one place. Managers can guide the onboarding of new staff, view their team's structure, and electronically approve their employees' claims and other requests.
Core solutions of this ecosystem are SAP, an Enterprise Resource Planning System (ERP) that integrates people, data and technology through 6 different solutions:
- S/4 HANA – Core solution to manage finance and payroll
- SuccessFactors – Talent management system where all employee data is managed throughout the employment lifecycle
- Workforce Software – Time management solutions for timesheet submission and time off requests
- Sodales Solutions – Software visibility on seniority, to manage grievance and complaints as well as environmental health and safety
- Concur – Streamlined solution to submit and manage expense reimbursement claims
- Ariba – Source-to-pay software solution to manage procurement from initial purchase to invoice payment
Who can use it?
All employees, external applicants, and pensioners
How much does it cost?
There is no cost associated for this service
How to get it:
Unity can be accessed via Carrefour
Service availability:
24/7
FAQ
General Questions
Human Resources and Financial services (including Procurement) developed one integrated solution with six applications with the support of IITS.
The following systems have been replaced:
- Empath
- Banner
- Millennium
- WebReq
Project UNITY is implementing an ERP, an enterprise resource management system: data is at the core of this system and a major consideration for the project.
The UNITY team is working on the best way to approach data in the new system and the old system. Be reassured that the primary focus is to ensure you have access to the data you need to continue to support Concordia community as we go through this transformation.
Yes. Past pay stubs will remain available to view or print, using dedicated link within Carrefour (My CU Account)
Yes.Time sheets will be submitted digitally by the employee within Workforce Software.
Concur includes a feature where you can take a picture of your receipts with your phone and attach them to the expense claim. You can upload electronic receipts to a folder where you can attach them to individual expense claims.
Alumni wouldn’t have access if they hadn’t worked at the university. UNITY will be accessible by Concordia employees and pensioners. Concordia students will continue to access the Student Information System (SIS). This system is for employees, past employees, and our pensioners. If they were a student, they would just do what they need to do in the SIS system. If they were also working at the university at one point, then yes, they would have access to our system.
Yes. FRIS integrates with the new system. We will automate the hiring of parttime faculty and teaching assistants as well as processing all the stipends and contracts that are issued in FRIS.
Yes. All Concordia employees will have access to the system.
The system has strong security. Every employee has access to their own employee files. Their managers can see pertinent information. Personal and sensitive information, like social insurance numbers, are only available to specific members of HR, in alignment with a detailed data access strategy. People are limited to access only those applications necessary for their role in the system.
Unity is an employee system and does not integrate with student information such as grades, courses, etc. The Concordia Carrefour is offered as a one-stop hub for an integrated experience. If you happen to be a student, you will be able to visit Carrefour to access your employee and student information.
Training and support
The training program includes self-guided eLearning for all employees and managers, available on Moodle. Faculty and staff who perform more complex and specialized tasks within the system can also receive instructor-led training.
Yes. Training for the new system and processess will be offered prior to and after implementation.
The training program will include self-guided eLearning fr all employees and managers, accompanied nu complementary instructr-led sessions to preactice performing certain tasks.
Faculty and staff who will be performing more complex and specialized tasks within the system will also receive instructor-led virtual training.
Your UNITY self-service e-learning program is available on Moodle.
The HR, Finance and Procurement applications were replaced by the UNITY solution. Millennium, Banner and Empath are accessible in read-only mode.
Super users from your faculty or service are available to support you and refer you to the appropriate support if needed, such as IITS, HR and Financial Services.
Yes. In addition to training prior to go-live on how to use the system, UNITY has built-in in-application support to guide you step-by-step through the tasks that you will perform.
Training is a key success factor of the project. The UNITY project team has developed a robust training program designed to meet the diverse needs of faculty, managers and employees. This program is designed for the tasks that each employee will perform within the UNITY applications. Training is highly encouraged. Some components of the training programs will be mandatory, depending on the complexity and criticality of the tasks to be performed.
All employees, including student employees, TAs and RAs, will receive training based on their security access and the tasks that they will perform within the system.
Yes, all central teams, including HR, Finance, IITS and Office of the Provost can receive specialized training to prepare them in advance to learn the features that they use in their day-to-day work.
Employee profile
Yes, all employees, including student employees, have access to their employee profile and be able to edit personal information.
Yes. As an employee you have total visibility in terms of your status at the university. You’ll be able to see all those statuses: permanent, contract, which bargaining unit you belong to, etc. In cases of seniority, you’ll be able to see your seniority dates.
Your personal documents are accessible to you. A certain amount of information will be available to your immediate supervisor and to certain HR staff while respecting confidentiality. UNITY ensures that only necessary information is available.