Guidelines for preparing
Fellowship Applications


  1. Read the application carefully.
  2. Complete the application neatly and cleanly by typing if possible.
  3. Sign the application. Unsigned applications are considered incomplete.
  4. Ensure that all required documents are included with your application.
  5. Send the completed application form and supporting documents to the proper person/place by the deadline. In general, the following documents are often required:
    • Transcripts of all previous and current university studies;
    • Three Academic Assessment (Reference) Forms and supporting letters of reference;
    • Statement of Purpose (500 words) that may include, where applicable, achievements, research progress, methodology and plan of actions.
    • Up-to-date Curriculum Vitae.
  6. Line up referees early:
    • Choose your referees carefully: they should know your work and can comment on your abilities for graduate studies.
    • Supply them with the necessary forms, addressed envelopes, copy of your completed application form and other information that may help them in completing the evaluation form.
    • Follow-up on references to make sure they are forwarded to the appropriate location by the deadline date.
  7. Apply early for transcripts. In some cases you will have to include them with your application when submitting it.
  8. When in doubt contact the Graduate Awards Office. It is better to ensure that your application is complete rather than finding out it has been rejected because of missing documents. The Graduate Awards Office is located at 2135 Mackay in room M-201, or you can call at 848-3801, or send an email to

Merits of a Good Application

  • The application is well organized and you have answered all the questions.
  • You have a good academic record.
  • Your aptitude and experience is well detailed on the application.
  • The Statement of Purpose or Research Proposal covers your background, scholarly pursuits, research methodology, specific goals and plan of actions.
  • Ensure you list all other awards of merit recognition received during your academic career.
  • List all your publications and conference presentations.
  • Your referees strongly support your application for funding and graduate studies.

How to Ensure Good References

Referees are expected to assess your abilities such as analytical and critical thinking, communication skills, organization of oral and written presentation, motivation and resourcefulness.

Here are some helpful hints:
  • During your study, do your homework and study the background material well so that you can pose good questions, make valid comments and observations that show your ability to think, organize ideas, as well as your interest in the course, project, or research work.
  • Sit near the front of the class and participate actively in class discussions. This also helps your concentration, enabling you to understand and remember the material better.
  • Visit your professors during their office hours when you have a real need, but make sure you did your homework as mentioned in #1.
  • Develop a positive relationship with your professors and thesis supervisors--plan to meet the supervisor every one or two weeks, and make sure you have made some progress in your work.
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