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Last updated: July 24, 2023, 3:13 p.m.
Conference coordinator
The Equity Office, Black Perspectives Office and the Sexual Assault Resource Centre will be co-hosting the Barriers to Bridges: Addressing Gender-Based Violence Impacting 2SLGBTQIA+ Students in Post-Secondary Education conference in May 2024 in partnership with the Quebec government's Ministère de l’Enseignement supérieur. We are seeking a Conference Coordinator to manage all aspects of planning and executing a successful two-day conference.
The Conference Coordinator will work closely with the conference organizing committee, the SARC Project Coordinator, and internal and external stakeholders to ensure that the event is well-planned, well-organized and meets the needs and objectives of all attendees.
The ideal candidate will have excellent organizational and communication skills, as well as experience in event planning. Expertise and/or lived experience with respect to 2SLGBTQIA+ realities, gender-based violence prevention and response and related topics are assets.
How to apply
Submit your cover letter and résumé by email: Barrierstobridges@concordia.ca
Application deadline: August 6, 2023
- Plan, organize, and execute all conference events from start to finish, including identifying venue options, coordinating with vendors and suppliers, managing budgets, and creating event agendas.
- Ensure that the conference and all related communications are accessible and inclusive in collaboration with University Communication Services.
- Manage all logistical aspects of the event, including audio/visual equipment, catering, signage, security, and registration in collaboration with Concordia Hospitality, IITS, Campus Security and Prevention Services, and other internal partners.
- Provide on-site support during the event, including overseeing setup and cleanup, managing temporary staff, and resolving any issues as they arise.
- Work with the conference organizing committee, internal stakeholders, and others to ensure that the event meets their objectives and expectations.
- Communicate with external stakeholders, such as speakers, to ensure that they have the information and resources they need to participate in the event.
- Prepare and disseminate pre-conference materials such as promotional materials, resource guides, code of conduct, etc., in collaboration with University Communication Services.
- Administer post-event evaluations to gather feedback from attendees and stakeholders, identify areas for improvement, and make recommendations for future events.
- Write a final report for the Ministère de l’Enseignement supérieur, including data gathered from the post-event evaluation.
- Comfortable communicating in both English and French (written and spoken).
- Expertise and/or lived experience with respect to 2SLGBTQIA+ realities, gender-based violence prevention and response, and related topics.
- Education in event planning, hospitality, marketing, or a related field and/or 2-3 years of experience in event planning, preferably in a conference or large-scale event setting.
- Experience working within a university context.
- Experience working with vendors, suppliers, external translation services and other services as needed to increase accessibility of the event.
- Excellent attention to detail.
- Organizational and time management skills with the ability to manage multiple tasks simultaneously and prioritize deadlines.
- Strong communication and relationship-building skills.
- Experience developing event promotion content for social media and web.
- Ability to work independently and as part of a team.
- Flexibility to work outside of regular business hours, including evenings and weekends, as required.
Duration: This is a 9-month contract from September 2023 – June 2024
Location: SGW Campus, downtown Montreal
Salary: $35/hour
The hours of work are 5-10 hours per week but may vary as needed (this may include evenings and weekends). During the month leading up to the conference (April/May 2024) the hours of work will be 10-15 hours per week.
Accessibility
Concordia strives to make its recruitment processes as accessible as possible and provide accommodations as required for applicants. If you anticipate needing accommodations during the application, interview or hiring process, please contact, in confidence, Anna Barrafato, Accessibility Change Lead: anna.barrafato@concordia.ca
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present, and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications.
While we thank all candidates for their interest, only those selected for an interview will be contacted.
