Concordia University has a Microsoft 365 Education A3 agreement with Microsoft offering employees the use of Office, Microsoft 365 core office apps and services, Microsoft Operating Systems, Enterprise Client Access Licenses (CAL) and server installation rights at no additional cost. Other programs offered under the agreement include Azure Dev Tools for Teaching (Science STEM). All university-owned computers are covered under the agreement.
Licenses covered by the Microsoft 365 Education A3 agreement:
1. Desktop licenses
- Microsoft 365 Office desktop apps
- Office Professional Plus 2019
- Office Professional Plus 2016
- Office 2019 for Mac Standard
- Office 2016 for Mac Standard
- Windows 10 (Enterprise/LTSB/Pro Education)
This includes downgrade rights to earlier versions.
A university computer (PC) must always be purchased with a Windows license. An OEM license is usually provided at the time of purchase. Otherwise, it must be purchased separately to ensure compliance with the current campus agreement.
Microsoft 365 Office desktop apps may be installed on up to five PCs or Macs per user.
2. Microsoft 365 Core Office Apps
- Publisher (PC only)
- Access (PC only)
Install Office apps on up to five tablets and five phones per user.
3. Microsoft 365 Services
- Power Automate
- Power Apps
- School Data Sync
- Visio (web app only)
4. Enterprise CAL Suite rights
- Exchange Server CALs
- SharePoint Server CALs
- Skype for Business Server Standard/Enterprise CALs
- Windows Server CALs
- Windows Server ADRMS CALs
- Advanced Threat Analytics CML
- Server Centre Configuration Manager CML
- System Center EndPoint Protection SL
5. Server installation rights
Rights to install current or previous versions of the following:
- Exchange Server
- SharePoint Server
- Skype for Business Server
These can be installed as required, dedicated to the customer, in physical or virtual infrastructures.
6. Programs provided with the campus agreement
Who can use it?
Active faculty and staff of Concordia for university instructional and non-commercial academic research.
How much does it cost?
There is no cost associated with this service as software covered under the campus license agreement can be installed for free.
How to get it
To request the installation of software covered under the Microsoft Campus License agreement on a university-owned computer, contact your department's IT representative or the IT Service Desk.
The licenses provided under the Microsoft 365 Education A3 agreement are upgrade licenses, not full licenses. The PC on which they are applied must already have an OEM license attached to it. Only English versions of the products listed above will be deployed on university-owned computers. Software products will not be distributed in any media format — CD, DVD, ISO image, etc.). The standard system image is pre-installed on all standard computers at vendor facilities and contain Microsoft products covered by the campus agreement.
Software products excluded from the Microsoft 365 Education A3 agreement:
The campus agreement DOES NOT INCLUDE software products such as the desktop version of Microsoft Visio, Microsoft Project licenses, Microsoft Visual Studio licenses, etc. These can be acquired individually at a greatly reduced cost through the university’s Procurement Services department. Given the steep academic discounts, this software should not be purchased from retail stores (i.e., Best Buy, Bureau En Gros, etc).
The campus agreement DOES NOT INCLUDE any server license products such as Application Center, BizTalk Server, external connectors (Exchange Server, Windows Server, SQL Server), Content Management Server, Commerce Server, Data Protection Manager, Exchange Server, Exchange, Host Integration Server, ISA Server, Live Communications Server, Mobile Information Server, Operations Manager Server, Project Server, SharePoint Portal Server, Speech Server, SQL Server, System Center, Virtual Server, Windows Storage Server, and any type of Windows Server, etc. These licenses need to be acquired on an as-needed basis by contacting the university’s Procurement Services department.
Any purchase request for software products COVERED by the campus agreement WILL NOT BE AUTHORIZED by the university’s Procurement Services department.
Any purchase request for software products NOT COVERED by the campus agreement MUST BE APPROVED, as per standard purchasing procedures, by the university’s Procurement Services department.
Faculty and staff have access to the online version of the Office 365 apps and have the option of downloading and installing the apps on up to 5 PCs or Mac. Please follow the installation guide for Apple MacOS or Windows.
For Concordia employees who are also students, the desktop apps will be available by logging in with your student O365 account.
Our Microsoft 365 Education A3 agreement only includes the Visio Plan 1 license, at no extra cost, as a service. To access, login using your Concordia email account and click on Services. The Visio web app will be available there.
If employees need the desktop version of Microsoft 365 for Visio, they can purchase a Visio Plan 2 for Education license. Details on how to purchase a license including perpetual licenses of Visio are available here.