Appendix 1 - Deadlines details
Procurement Services will make every effort to have goods delivered by April 27, 2021 for all purchase requisitions received by Procurement Services by April 2, 2021. There is no guarantee that Purchase Requisitions received after this date will be charged to the 2020-2021 fiscal year and will depend on the receiving date. Please refer to the dates below as they also apply to release requisitions.
April 27, 2021 (12:00 pm)- Receiving deadline
Last day to receive deliveries on University premises in order to charge the 2020-2021 fiscal year. Deliveries received after this date will be charged to the 2021-2022 fiscal year.
Up until April 29, 2021 – Web requisition deadline
Access to Millennium’s Web Requisition will be available up until April 29, 2020. However starting April 24, web requisitions will be recorded but not transferred to the Procurement Services department before May 4 due to year-end process.
April 30, 2021 - Miscellaneous revenue deposits
Only the miscellaneous revenue deposit forms received by General Accounting (GM-700) by 5:00 p.m., April 30, 2021 will be posted to the 2020-2021 fiscal year. Miscellaneous revenue deposit forms related to the 2020-2021 fiscal year but received after April 30, 2021 will be deposited in the 2021-2022 fiscal year but should be included in the Account Receivable as of April 30, 2021.
April 30, 2021 – Petty cash deadline
Review and replenishment of petty cash expenses related to the 2020-2021 fiscal year.
(Only petty cash float replenishment & expense summary forms received by the University Cashier (GM-700) by 5:00 p.m., April 30 will be charged to the 2020-2021 fiscal year.)
April 2, 2021
All types of payment requests (invoices and check requisitions), received by Accounts Payable by April 2, 2021 will be paid before year-end provided that the correctly approved accounts have sufficient funds and where applicable, merchandise has been received by the University with supporting documentation.
Approved expense reimbursement requests received by Accounts Payable by April 2, 2021 will be paid before year-end if the expense reimbursement forms are complete; sufficient and appropriate supporting documentation is provided; expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 3, 2021 to May 7, 2021
Other payment requests related to the 2020-2021 fiscal year and received between April 3 and May 7, 2021 will be recorded as 2020-2021 expenses although they will be paid in May 2021. Expenses will be accrued depending on the date the documentation is received in Financial Services as well as the amount (see Appendix 2, item #4).
May 14, 2021
Approved March and April corporate card (US bank visa) expense reports received by Accounts Payable by May 14, 2021 will be accounted for and charged to the current year (2020-2021), if sufficient and appropriate supporting documentation is provided and if expenses incurred are compliant with University policy and the accounts have sufficient funds to cover expenses being claimed.
April 29, 2021 at 5:00 pm. to May 4, 2021 at 9:00 am – Banner CLOSED
Due to the year-end processes Banner, Millennium FAST Finance Reporting, Purchasing Card, Web Requisitioning and Banner Web Reports will not be available. Purchase requisitioning and accounts payable functions will be suspended. Systems are expected to once again be operational as of May 4, 2021 at 9:00 am.
May 4, 2021 to May 7, 2021 - Corrections deadline
Final deadline to advise Financial Services in writing (journal / memo / e-mail) of any errors and omissions appearing on the April 2021 financial reports.