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IT Services

Generative Artificial Intelligence (GenAI) tools at Concordia

Concordia University is committed to the responsible, ethical and secure use of Generative Artificial Intelligence (GenAI) technologies.

In alignment with this commitment, the Instructional and Information Technology Services (IITS) team ensures that all GenAI tools deployed within the institution meet rigorous standards for security, privacy, accessibility, and compliance with applicable laws and regulations.

Overview

This resource provides an overview of the GenAI tools currently approved for use at Concordia. Members of the Concordia community are expected to adhere to these guidelines and to engage with GenAI tools in a manner that supports the university’s mission while complying with all institutional policies. 

GenAI tools at Concordia

The basic chat version of Microsoft Copilot, provided as part of Microsoft 365, can be used for productivity and experimentation. 

Always sign in with your Concordia Microsoft 365 account when using university data. You may use data classified up to Class 4 (restricted). Do not enter non-public university data or personal information about students, staff or other constituents into Copilot when signed in with a personal Microsoft account, such as Outlook.com or Hotmail.

Use extreme caution with sensitive personal information, including Social Insurance Numbers (SINs), banking details, biometric identifiers and health information. Use this information only for the purposes for which it was collected and in accordance with Policy Regarding the Protection of Personal Information and Access to Information (SG-9). 

Learn more about Microsoft Copilot Chat on the Microsoft 365 pages of the IT Service Catalog:

Open models support open research. The Ollama tool lets users run open models securely from a personal computer.
 
Using Large Language Models (LLMs) for research development, such as contained demos and experiments on local hardware, and evaluating and benchmarking models, is allowed unless integrated with virtual assistant

Concordia does not provide licences for these GenAI tools and agents, but individual use is permitted as long as it respects university policies and guidelines.

The Premium version is different from the Copilot chat.

Concordia does not yet provide licences for this premium version of Microsoft 365 Copilot which is deeply integrated into Microsoft 365 software, but is investigating a secure and equitable access strategy.  

This licence includes access to Copilot for Teams, Word, Outlook, PowerPoint, Excel, and other Microsoft 365 apps. 

Cannot be used on university networks, computing devices, or in conjunction with university data.

Questions or feedback? 

Concordia aims to foster an environment where AI is used securely, responsibly, ethically, and in alignment with compliance requirements, institutional values, and national standards.

For questions or input on the use of GenAI at Concordia, contact:

Caroline Santos  
Director, Strategic AI Integration & Data Management 
Concordia AI Advisory Group Member
caroline.santos@concordia.ca