Concordia University

Policies by sector

Board of Governors

Policy No. Title Official Version
BD - Board of Governors
BD-1 Policy on Contract Review, Signing and Required Approvals


Related documents

Terms of Reference of the Ombuds Office BD-2.pdf

Code of Rights and Responsibilities


(For cases occuring before April 19, 2017)

Related documents

BD-4 Code of Ethics and Safe Disclosure Policy Applicable to Employees of Concordia University


Related documents

BD-5 Policy on Senior Administrative Appointments


Related documents

BD-6 Policy on the Establishment of Tribunal Hearing Pools BD-6.pdf
BD-7 Sustainability Policy BD-7.pdf
BD-8 Policy on the Remuneration and Evaluation of Senior Administrators


Related documents

BD-9 Concordia Council on Student Life BD-9.pdf
BD-10 Code of Ethics and Professional Conduct Applicable to Members of the Board of Governors


Related documents

BD-12 Policy Relating to the Administrative and Support Staff Electoral College BD-12.pdf
BD-13 Policy on the Internal Audit Function BD-13.pdf
BD-14 Policy on Enterprise Risk Management BD-14.pdf
BD-15 Guidelines for the Awarding of Honorary Degrees BD-15.pdf
  Honorary Degree Nomination Form Honorary_Degree_Nomination_Form.pdf

Office of the Secretary-General

Policy No. Title Official Version
SG - Office of the Secretary-General
SG-1 Policy on the Display of Posters SG-1.pdf
SG-2 Policy on Copyright Compliance


Related documents

SG-3 Policy on the Distribution of Publications on Campus SG-3.pdf
SG-4 Policy on the Use of Concordia University’s Name, Logo and Related Insignia, and the Governance of its Visual Character and Digital Presence


Related documents

SG-5 Policy on the Emergency Release of Personal Information SG-5.pdf
SG-6 Policy Governing Filming on University Premises SG-6.pdf
SG-8 Policy on the Acquisition of Archives SG-8.pdf
SG-9 Policy Concerning the Protection of Personal Information


Related documents

SG-10 Policy on Records Management and Archives SG-10.pdf
SG-11 Policy on Email Management


Related documents

SG-12 Flag Lowering Policy SG-12.pdf
  Rules of Natural Justice Rules of Natural Justice
  University Language Policy Language_policy.pdf (In French)

Office of the Provost and Vice-President, Academic Affairs

Policy No. Title Official Version
PRVPAA - Office of the Provost and Vice-President, Academic Affairs
PRVPAA-1 Policy for Students on the Accommodation of Religious Observances


Related documents

PRVPAA-2 Policy on Audio and/or Video Recording of Lectures PRVPAA-2.pdf
PRVPAA-3 Policy regarding Sexual Violence
Dean of Students
PRVPAA-10 Policy on Student Associations and Groups


Related documents

PRVPAA-11 Policy on Student-Operated Commercial Enterprises PRVPAA-11.pdf
PRVPAA-12 Policy on Residence PRVPAA-12.pdf
PRVPAA-13 Policy for an Institutional Response to the Death of a Student PRVPAA-13.pdf
PRVPAA-14 Policy on Accessibility for Students with Disabilities PRVPAA-14.pdf
PRVPAA-15 Policy On Student Involuntary Leave of Absence


Related documents

LA - Libraries
LA-1 Library Loans Policy LA-1.pdf
LA-3 Policy on Overdue and Lost Material LA-3.pdf
LA-4 Special Collections Access Policy LA-4.pdf
LA-5 Policy on Appointing Faculty Assistants LA-5.pdf
LA-6 Faculty Assistant Appointment Form LA-6.pdf
LA-7 Reserve Service Policy LA-7.pdf
LA-8 Interlibrary Loans Policy LA-8.pdf

Office of the Vice-President, Research & Graduate Studies

Policy No. Title Official Version
VPRGS - Office of the Vice-President, Research & Graduate Studies
VPRGS-1 Policy on Contract Research


Related documents

VPRGS-2 Policy on Indirect Costs Recovery From Research Funding Agencies Not Accredited by SIRU VPRGS-2.pdf
VPRGS-3 Policy for the Ethical Review of Research Involving Humans


Related documents

VPRGS-4 Policy on Postdoctoral Fellows VPRGS-4.pdf
VPRGS-5 Policy on Conflicts of Interest in Research


Related documents

VPRGS-6 Policy on new International Academic Linkages


Related documents

VPRGS-7 Policy on Research Chairs


Related documents

VPRGS-8 Policy on Research Units and Infrastructure Platforms


Related documents

VPRGS-9 Policy on Intellectual Property


Related documents

VPRGS-10 Policy on Academic Visitors VPRGS-10.pdf
VPRGS-11 Policy on The Leonard & Bina Ellen Art Gallery Acquisitions VPRGS-11.pdf
VPRGS-12 Policy for the Responsible Conduct of Research


Related documents

VPRGS-13 Policy on the Ethical Use of Animals in Research and Teaching


Related documents

Office of the Vice-President, Services

Policy No. Title Official Version
VPS - Office of the Vice-President, Services
VPS-1 Smoke-Free Environment Policy VPS-1.pdf
VPS-3 Policy on the Sale and Service of Alcohol on University Premises


Related documents

VPS-4 Policy on Hours of Operation VPS-4.pdf
VPS-6 Policy on Working Outside The Hours of Operation or in Isolation VPS-6.pdf
VPS-7 Policy on the Sale and Service of Food and Beverage Service on University Space


Related documents

VPS-8 Policy Concerning Minors on Campus


Related documents

Security Department
VPS-20 Security Policy VPS-20.pdf
VPS-21 Parking Policy VPS-21.pdf
VPS-22 Policy on Animals on Campus VPS-22.pdf
VPS-23 Policy on Minimum Security Coverage for Large Facilities VPS-23.pdf
VPS-24 Policy on the Temporary use of University Space VPS-24.pdf
Instructional and Information Technology Services
VPS-30 Policy on Computing Facilities VPS-30.pdf
VPS-31 Telecommunications Policy VPS-31.pdf
VPS-32 Policy on Computer Provisioning VPS-32.pdf
Environmental Health and Safety Office
VPS-40 Environmental Health and Safety Policy VPS-40.pdf
VPS-41 Policy on Personal Protective Equipment
VPS-42 Policy on Injury Reporting and Investigation


Related documents

VPS-43 Workers’ Compensation (CSST) Reporting, Return to Work and Temporary Work Assignment VPS-43.pdf
VPS-46 Radiation Safety Policy VPS-46.pdf
VPS-47 Policy for the Management of Hazardous Materials VPS-47.pdf
VPS-51 Laser Safety Policy
VPS-52 Biosafety Policy


Related documents

VPS-54 Magnetic Field Safety Policy VPS-54.pdf
Emergency Management
VPS-45 Policy on First Aid and Medical Emergency VPS-45.pdf
VPS-48 Hazardous Materials Spill Response Policy VPS-48.pdf
VPS-49 Fire Safety and Prevention Policy VPS-49.pdf
VPS-50 Emergency Management Policy VPS-50.pdf
VPS-53 Policy on Travel Outside of Quebec VPS-53.pdf
Facilities Management
VPS-60 Space Allocation, Utilization and Alterations Policy VPS-60.pdf
Human Resources
HR-1 Introduction and Definitions HR-1.pdf
HR-2 Staffing-Permanent Positions HR-2.pdf
HR-3 Staffing-Temporary Positions HR-3.pdf
HR-4 Employment Security Procedure HR-4.pdf
HR-5 Employment of Research Personnel Hired by Grant Recipients HR-5.pdf
HR-6 Employee Orientation and Integration HR-6.pdf
HR-7 Probation and Trial Periods HR-7.pdf
HR-8 Employment Equity HR-8.pdf
HR-9 Promotions and Transfers HR-9.pdf
HR-10 Temporary Assignments HR-10.pdf
HR-11 Termination of Employment HR-11.pdf
HR-12 Paid Holidays HR-12.pdf
HR-13 Social Leave HR-13.pdf
HR-14 Vacation Leave HR-14.pdf
HR-15 Leave Without Pay HR-15.pdf
HR-16 Study Leave HR-16.pdf
HR-17 Time Off on Election Days HR-17.pdf
HR-18 Emergency Leave HR-18.pdf
HR-19 Tuition Benefits HR-19.pdf
HR-20 Deferred Salary Leave Plan HR-20.pdf
HR-21 Disability Leave-Short Term HR-21.pdf
HR-22 Disability Leave-Long Term HR-22.pdf
HR-23 Maternity and Parental Leave HR-23.pdf
HR-24 Employee Assistance Program HR-24.pdf
HR-25 Summer Hours HR-25.pdf
HR-26 Training and Development HR-26.pdf
HR-28 Compensation HR-28.pdf
HR-29 Overtime HR-29.pdf
HR-30 Seizure of Salary HR-30.pdf
HR-31 Compensation of Casual Employees in Case of Fortuitous Event HR-31.pdf
HR-32 Attendance HR-32.pdf
HR-33 Rest and Meal Periods HR-33.pdf
HR-34 Employee Files HR-34.pdf
HR-35 Employee References HR-35.pdf
HR-36 Confidential Information HR-36.pdf
HR-37 Payroll HR-37.pdf
HR-38 Policy on Harassment, Sexual Harassment and Psychological Harassment


Related documents

HR-39 Remuneration and Evaluation Guidelines for Managerial and Other Employees Not Governed By a Collective or Other Agreement HR-39.pdf
HR-40 Remuneration and Evaluation Guidelines for Academic Administrators HR-40.pdf

Office of the Chief Financial Officer

Policy No. Title Official Version
CFO - Office of the Chief Financial Officer
Financial Services
CFO-1 Policy on Invoicing and Collection of Internal Charges and Accounts Receivables CFO-1.pdf
CFO-2 Internal Charges Policy CFO-2.pdf
CFO-3 Travel and Conference Policy


Related documents

CFO-4 Capital Asset Management and Financing Policy CFO-4.pdf
CFO-5 Ownership of Assets Purchased With a Faculty Professional Development Allowance CFO-5.pdf
CFO-6 Policy on the Treatment of Deficits in Research Accounts CFO-6.pdf
CFO-7 Policy on the Administration of CIDA Grants CFO-7.pdf
CFO-8 Petty Cash Policy


Related documents

CFO-9 Credit Card Security Policy CFO-9.pdf
CFO-10 Policy on Hospitality, Meetings and Events


Related documents

Purchasing Services
CFO-20 Procurement Policy CFO-20.pdf

Office of the Vice-President, Advancement and External Relations

Policy No. Title Official Version
VPAER - Office of the Vice-President, Advancement and External Relations
VPAER-1 Policy Concerning Gift Acceptance and Receipting VPAER-1.pdf
VPAER-2 Policy Concerning the Management, Access, and Use Of Institutional Advancement Data VPAER-2.pdf
VPAER-3 Policy on the Naming of University Spaces, Buildings, and Other Assets, Programs or Activities VPAER-3.pdf
VPAER-4 Policy on Gift Stewardship VPAER-4.pdf

Selected Senate and Academic Policies

Policy No. Title Official Version
Selected Senate and Academic Policies
US-1 Code of Ethics and Conduct Applicable to Members of Senate and Members of Committees Established by Senate US-1.pdf
US-2 Guidelines Pertaining to the Recording and Broadcasting of Senate Meetings US-2.pdf
  Academic Re-evaluation Procedures Academic_Re-eval_Procedures.pdf
  Graduate Academic Appeals Procedures Grad Appeals.pdf
  Academic Code of Conduct (2015)
2015 Academic Code of Conduct.pdf
  NOTE that the following three incident reports need to be downloaded before using the fillable form feature  
  Academic Code of Conduct - Incident Report, Centrally supervised examinations IR-Centrally Supervised Examinations.pdf
  Academic Code of Conduct - Incident Report, Non-Centrally supervised examinations IR-Non-Centrally Supervised Examinations.pdf
  Academic Code of Conduct - Incident Report, Non- examination related offences IR-Non-Examination Related Offences.pdf
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