Team coordinator
This position represents a 2-year appointment 35 hours/week with a flexible schedule, according to hybrid work guidelines.
Scope
Reporting to Dr. Ursula Eicker, the Team Coordinator manages the daily operations of the Research team of the Canadian Excellence Research Chair (CERC) in Smart, Sustainable and Resilient Communities and Cities and the Next-Generation Cities Institute (NGCI), including administrative operations, budgeting, and communications.
Responsibilities
Manage the daily operations of CERC and NGCI.
Providing executive and administrative support to the project management leadership team, including scheduling meetings and events, taking minutes at meetings, and preparing financial reports as required.
Creating reports, documents, and spreadsheets; compiling research; and providing supporting documentation for meetings.
Calendar management and coordination with a variety of departments and students.
Engage and interact with students, researchers, and targeted community members and organizations.
Manage and administer budget accounts related to NGCI.
Ensure the effectiveness of the administrative processes through planning, revising, and updating procedures and by implementing improvements to existing processes. Prepare reports and conduct analyses of administrative operations.
Provide information and organization to the NGCI research clusters and its sub-teams.
Serve as the first point of contact for NGCI members for HR-related enquiries.
Coordinate recruitment strategy and process.
Onboard and offboard new students and staff members. Coordinate member experience initiatives, including training activities and workshops for trainees.
Orchestrate special events and reservations; manage partner relations and provide exemplary service to all partners.
Ensure proper information management.
Coordinate the procurement of supplies and equipment for the unit.
Liaise with internal units such as Financial Services, Procurement Services, Human Resources, Research and Graduate Studies, Communications Services, Facilities Management, Dean's Offices, and others as needed.
Prepare and disseminate communications materials. Provide content related to CERC and NGCI members for social media platforms and the homepage.
Requirements
Undergraduate degree in a pertinent field and five years of related work experience.
Professional communication and media skills
Good spoken and written English (Level 4) to communicate effectively with students, staff, faculty and external contacts.
Good knowledge of Microsoft Office.
Knowledge of University policies and procedures (asset).
Excellent interpersonal and communication skills with the ability to deal sensitively with individuals.
Ability to multi-task and work under pressure in a team environment.
Strong planning, organizational, decision-making, and problem-solving skills.
Application deadline
January 3, 2024
Position start and end dates
January 15, 2024 to May 31, 2026
Salary
$32 per hour.
Union/Association
CARE
Location of work
2155 Guy St., Montreal, QC, H3H 2L9
Testing
The language and computer skills of short-listed candidates may be tested.
Application instructions
Please send your CV and cover letter to nextgencities@concordia.ca by January 3, 2024.
Employment equity
Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.