Last fall 2017 the Tri-Agency modified a section in their Financial Administrative Guide. Effective October 1 2017 the Tri-Agency stated that original receipts are no longer required as supporting evidence for travel claims. This can be found in the Summary of Changes – 2017 Tri-Agency Financial Administration Guide using the below hyperlink:
http://www.nserc-crsng.gc.ca/Professors-Professeurs/FinancialAdminGuide-GuideAdminFinancier/TFAGChange-GAFTRevision_eng.asp
The change announced by the Tri-Agency was made to accommodate institutions currently using on-line expense report systems. At Concordia, our current environment does not allow for the adoption of this practice. Please be advised that Concordia University will maintain its existing business practices as currently stated in the CFO-3 Policy for Travel and Other Allowable Expenses. All travel claims submitted for reimbursement will require the submission of original receipts for all research grants and contracts. The University Policy will supersede the granting agency policy in this regard.
We will re-assess this positon in the coming years following the implementation of a new financial system, which may then create an environment, where adopting this change could be more appropriate for Concordia University.
Please contact Ms. Angela Luciano, Assistant Director Research Funds or Mr. Frederick Clayman, Manager Accounts Payable should you have any additional questions.
Thank you for your cooperation.
cc: Academic Leadership, Administrative Staff & Kathleen Lizé, Director of Internal Audit
