Appendix 1 - Deadlines details
Purchasing Services will make every effort to have goods delivered by April 18, 2019 for all purchase requisitions sent to the on-line system (Millennium Web Requisition) by April 5, 2019. There is no guarantee that Purchase Requisitions received after this date will be charged to the 2018-2019 fiscal year and will depend on the receiving date. Please refer to the dates below as they also apply to release requisitions.
Up until April 26, 2019 – Web requisition deadline
Access to Millennium’s Web Requisition will be available up until April 26, 2019. However starting April 16, web requisitions will be recorded but not transferred to the purchasing department before May 2nd due to year-end process.
May 3, 2019 - Miscellaneous revenue deposits
Only the miscellaneous revenue deposit forms received by the University Cashier (S-H-541) by 4:00 p.m., May 3, 2019 will be charged to the 2018-2019 fiscal year.
April 23, 2019 – Petty cash deadline
Review and replenishment of petty cash expenses related to the 2018-2019 fiscal year.
(Only petty cash float replenishment & expense summary forms received by the University Cashier (S-H-541) by 4:00 p.m., April 23 will be charged to the 2018-2019 fiscal year.)
April 8, 2019
All types of payment requests (invoices and check requisitions), received by Accounts Payable by April 8, 2019 will be paid before year-end provided that the correctly approved accounts have sufficient funds and where applicable, merchandise has been received by the University with supporting documentation.
Approved expense reimbursement requests received by Accounts Payable by April 8, 2019 will be paid before year-end if the expense reimbursement forms are complete; sufficient and appropriate supporting documentation is provided; expenses incurred are compliant with University policy and accounts have sufficient funds to cover expenses being claimed.
April 9, 2019 to May 10, 2019
Other payment requests related to the 2018-2019 fiscal year and received between April 9 and May 10, 2019 will be recorded as 2018-2019 expenses although they will be paid in May 2019. Expenses will be accrued depending on the date the documentation is received in Financial Services as well as the amount (see Appendix 2, item #4).
May 17, 2019
Approved March and April corporate card (US bank visa) expense reports received by Accounts Payable by May 17, 2019 will be accounted for and charged to the current year (2018-2019), if sufficient and appropriate supporting documentation is provided and if expenses incurred are compliant with University policy and the accounts have sufficient funds to cover expenses being claimed.
April 18, 2019 (3:00 pm)- Receiving deadline
Last day to receive deliveries on University premises in order to charge the 2018-2019 fiscal year. Deliveries received after this date will be charged to the 2019-2020 fiscal year.
April 29, 2019 at 5:00 pm. to May 2, 2019 at 1:00 pm – Banner CLOSED
Due to the year-end processes Banner, Millennium FAST Finance Classic Reporting, Purchasing Card, Web Requisitioning and Banner Web Reports will not be available. Purchase requisitioning and accounts payable functions will be suspended. Systems are expected to once again be operational as of May 2, 2019 at 1:00 pm.
May 2, 2019 to May 10, 2019 - Corrections deadline
Final deadline to advise Financial Services in writing (journal / memo / e-mail) of any errors and omissions appearing on the April 2019 financial reports.