Office 365 - faculty & staff
Concordia faculty and staff have been granted an automatic license for the Office 365 online platform offered by Microsoft. This online platform offers access to the standard suite of office applications (Word, Excel, PowerPoint), file storage (One Drive), Intranet (SharePoint), collaboration tools (MS Teams) and more. Faculty and staff can access the full list of apps available to them by logging in to their Microsoft online portal.
Who can use it?
Active faculty and staff
How much does it cost?
There is no cost associated with this service.
There are currently two ways to log into the Microsoft online portal depending on whether or not your email has been migrated to the cloud (see FAQ below). To learn more about our email migration initiative, please consult the Office 365 FAQ.
To access the Office 365 apps, visit the Microsoft online portal and enter your netname followed by @staff.concordia.ca (ex: firstname.lastname@example.org) in the username field. You will then be automatically redirected to a Concordia page where you will be prompted for your work password.
To access the Office 365 apps, visit the Microsoft online portal and enter your Concordia email address (ex: email@example.com) in the username field. You will then be automatically redirected to a Concordia page where you will be prompted for your work password.
For more information about the Office 365 apps software package, consult Microsoft's online resources.
As with any cloud service, there are important considerations to keep in mind when using Office 365 apps for document storage. The information below also applies to any other tool that you may use collaboratively for your work at Concordia.
1. Keep document titles short and meaningful. See the Document Naming Guideline for more information.
2. Organize records according to the Records Classification and Retention Plan.
3. Protect personal information in accordance with Policy SG-9
1. Store documents that contain personal data or information that can identify a person. For example, never use shared platforms for student or employee I.D. numbers, SIN numbers, home addresses, etc. This applies to your data and that of others.
2. Store documents that contain confidential information. For example, never use cloud services to store confidential information that belongs to the university or to anyone else without their consent.
3. Use online apps for long-term archiving of files. They are only intended for active documents, not for long-term storage.
4. Store confidential documents on your personal computer, or a USB drive.
All faculty and staff have access to the same set of Office 365 apps which includes online versions of the office suite and a set of additional apps used for collaborating and file sharing. To get a complete and up to date list of the apps available, please log into the Microsoft online portal.
Microsoft offers a number of mobile versions of their Office 365 apps without additional cost or licensing. For a complete list of mobile apps, we encourage faculty and staff to visit Microsoft Corporation’s Google Play Store or Apple Store pages according to their device manufacturer.
Please note that you will need to log into the apps with your Microsoft portal account credentials.
You will have access to Office 365 as long as you are an active Concordia employee.
Microsoft (MS) Teams is a collaboration app that integrates a number of tools from Microsoft. MS Teams can be used for video meetings, workplace chats, file collaboration, project coordination and video streaming. Faculty and staff can create their own Teams and invite colleagues to join them to collaborate with them.
IITS is also offering Concordia specific training sessions, many of which can take place virtually via Zoom and Teams itself. Please consult the availability and registration page or inquire about scheduling a specific session for your group by contacting firstname.lastname@example.org.
Certain words in Teams names have been restricted to avoid confusion. If you think you have a legitimate need for one of these restricted words, please contact the IITS Service Desk to submit a request.
Check your recycle bin and second stage recycle bin in your OneDrive online portal.
Make sure all users editing the document are using the same version of Office. There may be minor problems between users collaborating and using different versions of desktop Office suites (such as Office 2016 and Office 365 ProPlus). Some features may not exist in an older version of Office or may be implemented in a new way. If the same desktop version cannot be used and problems occur, we recommend using Office Online (web version) available in Office 365.