Save, recycle or shred?
With more than 50 buildings across two campuses, thousands of employees and tens of thousands of students, Concordia can be compared to a small city. So it's no surprise to learn there's a department devoted to records management.
Under the directorship of Marie-Pierre Aubé, hired in October 2010, the Records Management and Archives Department has revamped the Records Management Program and introduced the Records Classification and Retention Plan (RCRP).
The program establishes clear guidelines to control, organize and reduce the volume of information retained by the university. This makes documents and records retrievable at any time, while reducing costs.
Guided by Concordia’s strategic initiative to achieve best practices in administration, the RCRP standardizes the organization's retention and destruction of documents and records, while ensuring the preservation of archival documents. This simplified plan replaces the University Filing System.
The plan, reviewed by the Office of the General Counsel before being approved by the Bibliothèque et Archives nationales du Québec, is a legal requirement of the university and must be applied across the institution.
Every department is required to use the RCRP to organize, sort and destroy documents and records. In order to help you, a training program is offered once a month and free of charge for internal employees. The next session is on Wednesday, October 17 from 10 to 11:30 a.m. Register by Friday, October 12.
Related links:
• Complete schedule of training sessions
• "Working memory" — NOW, January 31, 2011
• The Records Management Program and the Records Classification and Retention Plan