Preferred name requests
The Preferred Name procedure enables students to use an alternate preferred given name (not surnames) for certain purposes while studying at Concordia when they have personal reasons for not wanting to use their legal given names.
The preferred name may be used on all unofficial university documents and tools, such as:
- Student ID card
- Class lists
- Exam rosters
- Printed student records
The student’s legal name must appear on official university documents, such as:
- University transcript
- Reports to government
- Letters of attestation
- Diplomas and certificates
Applying for preferred name use at Concordia does not change a student’s legal name or records with government authorities.
Students may request this service in strict confidence by scheduling an appointment with the Office of the Registrar at 514-848-2424, ext. 2626. In the privacy of this appointment, the student will be asked to provide a valid ID and sign a “Request to use Preferred Name” form. A new Student ID card will be created at the Birks Student Service Centre, which will notify the student for pick-up when it is ready. The preferred name will then be used on all unofficial documents in the future.