Conference and Exposition Allowance

Overview

Registered thesis graduate students and postdoctoral fellows can receive a travel allowance for presenting their research at major scholarly conferences, or artistic expositions in peer-reviewed or juried context. The purpose of this allowance is to encourage students and postdoctoral fellows to disseminate their research, acquire professional and practical experience, and enhance Concordia’s profile within the broader research community.

You may need to approach additional sources of funding to offset the cost of attendance.

APPLY FOR THE CONFERENCE AND EXPOSITION ALLOWANCE (MS form)

Eligibility

As of January 2024, Doctoral students are eligible to receive this allowance 3 times during the first five years of their program.
Master's thesis students are eligible to receive this allowance once within the first two years of their program.
Postdoctoral fellows are eligible to receive this allowance once per year up to a maximum of two consecutive years of residence.
At the time of application, students must be in good academic standing.
Students must be registered in their program at the time of attending the conference.
Students presenting at Student Conferences are not eligible to apply.
A maximum of one recipient may be awarded per conference presentation or an exposition contribution.

Value

Montreal/Greater-Montreal area (GMA): up to $500 to cover registration fees only
Virtual conference: up to $500 to cover registration fees only
National conference (Canada/Quebec except GMA): $750
International conference: $1,000

Application and selection process

To apply for this allowance, applicants must submit the form which includes proof of acceptance of their conference presentation/exhibition no later than 30 calendar days before the start date of the conference or upon receipt of the acceptance. Decisions take roughly 10 business days.

Allowance disbursement process

A proof of participation (e.g., nametag, boarding passes... etc.) must be submitted to the awards office within 30 calendar days following the conference start date.

Once your proof of attendance has been received and processed your funds will be disbursed to you on the next possible pay date, either by direct deposit if your banking information has been previously provided or by cheque through the mail. This may take up to six weeks.

Travel safety

As a key element of supporting the safety of members of the Concordia community while abroad, we strongly encourage any Concordia student travelling outside of Canada to register their trip in the International Travel Registry. (You can also find the link to submit travel details on My CU Account in Carrefour and the Student Hub.) The registry allows the university to know where Concordia students are when travelling outside of Canada on Concordia business, and to be able to provide emergency assistance if needed.

Other conference support

Students may also apply for conference support from their respective Faculties. Please contact your Faculty for further information concerning these opportunities.

School of Graduate Studies