Frequently Asked Questions & Resources
In general, the Concordia Student Exchange Program allows an undergraduate student to study abroad for a period of up to one academic year (two semesters) throughout the student's degree program. These two semesters do not necessarily have to be back-to-back, or at the same institution. Students who have gone on exchange are still eligible to participate in Concordia's Short-Term Summer Programs.
Graduate students are allowed to study for one semester abroad only (this condition does not include collaborative research activities).
Credits earned while on exchange (for approved courses) are transferred to your Concordia degree. Grades for the courses taken abroad are not listed on your Concordia University transcript and are not included in the calculation of your program’s grade point average, although undergraduate students are required to get an equivalent grade of C or higher for their credits to be transferred to Concordia, and graduate students are required to obtain the equivalent of a B. To this end, all of the courses taken while abroad must be graded on a sliding scale, and not simply Pass/Fail. It is important to note however, that if you apply for higher education, the institution you apply to may request to see a copy of the transcript obtained during your exchange.
When planned appropriately and in consultation with your academic department, the exchange term(s) is intended to be an integral part of your degree program without delaying graduation. Please note, however, that if you go on exchange in the final semester of your degree, your graduation will probably be delayed due to the time required for processing your credit transfer. Be sure to contact your Faculty advisor to ask for permission to attend a final semester exchange.
Our selection process takes in consideration the following criteria:
- Meeting the eligibility requirements.
- Availability of spots at partner institutions.
- Suitability of the host institution’s program for your degree requirements.
- Seriousness of interest and motivation.
You cannot go through the Concordia Student Exchange Program, but you can apply as a visiting student if you get permission from your Faculty. To study for a semester or a full-academic year at a non-partner, you will have to apply as a visiting student through your Faculty, apply to the school directly, and pay their visiting student fees, as opposed to your regular Concordia tuition fees. You can find out more about this option at the links below:
Two people can plan to go on exchange together by writing out their desire to do so explicitly on their Letter of Intent. While we cannot guarantee that there will be enough spots at certain destinations, our ILOs will do what they can to make sure that you go on exchange together. We strongly recommend that you sit with the International Liaison Officer for the region you are interested in prior to applying, so you can have a better idea of which schools are more likely to have the courses both of you need (if you are studying within different departments/faculties) and which have the most spots available, to maximize your chances of going on exchange together.
To withdraw from your exchange, you must contact your ILO as soon as possible; if you decided not to take part in the program in the nomination stage, your spot could go to another student, so we ask that you inform us of any changes as soon as you can. If you decide to withdraw from the CSEP past the DNE deadline, you will have to pay the STOQ credits (15 credits).
Below are copies of all of the documents you will receive and need to return to us at some point during your exchange. Please note that you should be receiving these documents from your International Liaison Officer first and foremost, and you should only refer to these documents in the event that you cannot find them in your emails and you are asked to return them to our office. The useful links below are assets that serve to help you complete your CSEP application, as well as the subsequent steps.
Student Exchange Report - English
Student Exchange Report - French
How to fill out the Budget Form