Concordia University

Preparing to move courses online

Last updated: April 3, 2020, 2:11 p.m.

Following the decision rendered by Quebec Premier François Legault, all daycares, schools, CEGEPS and universities in the province will physically close for two weeks starting on Saturday, March 14 and re-opening on Monday, March 30.

Our priority is to finish the semester according to the existing schedule. In order to ensure academic continuity, while maintaining a quality student experience, Concordia will cancel all classes scheduled from March 14 to March 22, inclusively. On Monday March 23, all classes will be offered online.

We request that faculty defer any assignments that were planned during the university closure until after March 30.

We acknowledge that rethinking how to teach courses midway through the term is a stressful experience for faculty. With that in mind, during this week-long class cancellation, the university will train, support and prepare faculty members to complete the transition of all courses to an online delivery model when classes resume on March 23 until the end of the term.

The staff from the Centre for Teaching and Learning and from other areas of the university, including the Instructional & Information Technology Services (IITS) team, are working to provide faculty with the support required to transition courses to online delivery. These web-based resources will be continually updated with additional information as it becomes available. 

The staff are moving as quickly as possible to provide all the necessary support for this transition. Support will be available in a limited capacity from now until Sunday night, March 15, and fully operational as of Monday, March 16 at 8:00 am. We thank faculty for their understanding as the team ramps up to full capacity.

Essential workflow for setting up online courses

As with some students, faculty will be using Moodle for the first time.

Moodle will enable faculty and students to use one university-wide platform to access all course materials in one central online location, while minimizing the number of new software applications required.

In order to successfully transition courses to online delivery, it is essential that faculty follow the prescribed workflow to ensure that course content is available on Moodle. The workflow fully addresses faculty and student privacy and IP concerns. 

The workflow has integrated measures to ensure the widest possible accessibility to online course content by students. This is essential because students do not have equal access to reliable internet connections and hardware, such as web cameras and microphones, necessary to take online courses.

It is our priority to ensure that students who use assistive technologies can access online course content.  

Centre for Teaching and Learning support for faculty

The resources that have been developed to help faculty move classes online, include:

  • Step-by-step instructions on recording classes using Zoom, uploading content to Yuja and securely making it available to students on Moodle
  • Online workshops and telephone hotlines to provide faculty with the software and hardware support required to make courses available online
  • Online workshops topics will include:
    •  Setting up a Moodle site, for faculty who are first-time Moodle users 
    • Familiarizing faculty with Zoom and its features
    • Using Yuja, including producing video subtitles
  • Specialized support for the delivery of courses that do not follow standard lecture format
  • Assistance in redesigning course syllabi and assessments in order to address lost contact hours during the closure

Resources to support students will also be available, minimizing the burden on faculty to address those issues as well.

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