Frequently asked questions for MITACS outbound students
No. It is only opened to a selected list of Mitacs' partner countries, including:
- EU member countries
- In France, both universities and Inria Research Centres are eligible host institutions
- Saudi Arabia
- United Kingdom
- United States
*Please consult Mitacs' website for updates on partner countries
As long as you are a full time student at Concordia (meeting Mitacs eligibility criteria), you will be able to submit an application to the Mitacs GRA awards. However you cannot participate in a Mitacs research project:
-at an institution where you have previously completed a degree and/or been employed
-in a country where you hold citizenship (unless you are a permanent resident or citizen of Canada)
Only full-time senior undergraduate students are eligible to apply to the Mitacs GRA program. Undergraduate applicants completing their first post-secondary degree must have completed their second year of studies prior to departure.
Students will need to maintain their full-time student status all during their Mitacs internship. All applicants enrolled in an undergraduate degree must have maintained a B average in their two most recent semesters prior to application.
Please note that Concordia students are considered full-time students if they are registered for both Fall and Winter semesters for a total of 24 credits. GRA recipients are not allowed to take classes during their internship, therefore it is recommended to plan their internships for summer.
Postdoctoral fellows may apply if their date of graduation from a PhD program is no more than 5 years prior to the proposed start date of the research project. Mitacs requires postdoctoral fellows to maintain an affiliation with their home university throughout the duration of the project. Pos-doctoral fellows need to be working at the university full-time (this could be made up of teaching or research activities).
Mitacs does not restrict students holding multiple awards or scholarships but you must list all sources of funding in your application for the Mitacs Globalink Research Award. Each student is responsible for complying with rules and regulations of other funding sources.
No, the Mitacs Globalink Research Award is designed to support your research project in a full time basis.
No, your Mitacs pre-departure form must be submitted after your Mitacs GRA project is aproved by Mitacs. Concordia International will send you instructions to complete this form and obtain Concordia International's signature.
After submitting your application through ConRAD (with help of your supervisor), the Office of Research will obtain Concordia's signature for you and will submit your application to Mitacs.
Concordia International is responsible for signing your Pre-departure form. Before making an appointment to get the signature, you will need to complete a pre-departure session and meet both Mitacs and Concordia’s policies to travel outside Canada. You can learn more about this here. Please note that you will receive instructions to complete the Mitacs pre-departure form once you have obtained a Mitacs award.
Yes. You will have to contact your country's consulate in your destination country and register in their database.
Mitacs will forwards the corresponding GRA award funds to Concordia’s Office of Research approximately two weeks after all necessary documentation has been received by Mitacs (including the completed signed Mitacs Code of Conduct, the Ethics Certificate and International Pre-departure forms).
After the Office of Research has received the relevant documentation they will create a Notice of Award document which confirms that the award can be distributed. This paperwork will be sent to Research Funds (Financial Services) where a fund number will be created in your supervisor's name. Research Funds will notify your supervisor of the fund number creation.
The university research fund, created in your supervisor’s name, is managed by them as per Mitacs guidelines. The award allows for you to incur travel expenses (such as flight directly related to the project) prior to the start date of the project. However, expenses incurred prior to the receipt of the official award letter will not be reimbursed. Note: that travel to the location of the research project prior to the award letter being issued will not be covered by Mitacs.
There are three ways in which you may access the funds
1. Cost reimbursement: Costs paid out of your pocket. On your return to the university, you would complete an expense re-imbursement report that you supervisor signs and submits. Once approved the university returns the funds through direct deposit.
2. Charged to account: Costs charged directly to the research account, by using the account code with the university recognized travel agencies the flight and accommodation costs can be charged directly to the account with the approval of your supervisor.
3. Advance of funds: In conjunction with the agency’s guidelines, prior to start date only the direct travel costs. After the start date required funds can be withdrawn from the research account through a cheque requisition signed by your supervisor. Following your return to the university you will be required to complete the expense reimbursement form and declare all funds (both used and unused).
To learn more about this option talk to your home supervisor.
Up to 25% of the time of your Mitacs project can be completed at your home university