Skip to main content

Guidelines

The Concordia Council on Student Life (CCSL) Big Hairy Ideas Competition is looking for projects that will inspire the Concordia community with as deep and broad an impact as possible, on a systemic level. Unlike the regular CCSL Special Project Fund, this competition requires collaboration between students and staff and/or faculty. An approved project may also receive funding for 100% of their expenses if there are no other sources of revenue and if they are within the funding amounts.

Reflecting the core values of the Council, projects that prioritize equity, diversity and inclusion will be favoured. The environmental, social and economic sustainability of the project will be a focus of the Council as well.


Application

Applicaiton deadline: November 10, 2022

All application forms are to be completed and emailed, along with a detailed description (5 page maximum) of the project and a detailed budget, to ccsl@concordia.ca.

Download application form

Download the budget template.

All short-listed applications will be asked to present their proposal to the Council at the December 2, 2022 meeting

Criteria

Requisite Selection Criteria
  • Projects must include at least one currently registered Concordia student, however those who graduate may remain involved in the project.
  • Projects must involve collaboration between students and faculty and/or staff.
  • Projects must have a significant and direct impact on student life at Concordia.
  • The project should impact as many Concordia students as possible at a systemic level.
  • Funds requested may range from $10,000.00 to $45,000.00.
  • The project must be a new initiative and cannot duplicate an existing university service.
  • The project may have other sources of funding. While this is not a requirement, any other sources of funding must be identified in the proposal.
  • For projects that will be on going, applicants must consider long-term costs and include a financial sustainability plan.
  • If the project requires a university space, the applicant must have confirmation of the space before receiving funding.
  • If the services of an external company or consultant are required, the project applicants must demonstrate why this expense is essential for success and keep these fees to a minimum.
Desired Selection Criteria
Disqualification Criteria
  • Funding for conference travel will not be considered.
  • Funds may not be used to cover current operating costs, deficits or on-going expenses of an existing project or service.

Claiming and reporting structure

  • The Dean of Students Office will act as a liaison between the Council and the project applicant.
  • Funds will be transferred to an internal university account under the jurisdiction of a student group or University department.
  • Funds may also be used to pay a vendor or individual directly for an official invoice made out to Concordia University.
  • Based on the project’s timeline, approved funds will be released upon the following schedule:
    • Advance of up to 25% of the allocation at the outset of the project.
    • Upon reconciliation of the first advance (only original receipts will be accepted), a further advance of 50% of the approved allocation may be provided.
    • Upon reconciliation of the second advance (only original receipts will be accepted), a final advance of the remaining 25% of the approved funding may be provided.
    • The project organizers will be expected to reconcile the final payment prior to the end of the 24-month period of reconciliation.
  • The project organizers will be expected to give a presentation on the project’s progress to the Council in the next academic year (between September 2023-April 2024), and again in the following academic year (between September 2024-April 2025), if applicable. Dates will be confirmed at the outset of the next academic year.
  • The project organizers will be expected to provide the Council with mid-term and final written reports on the project’s successes, challenges and, if applicable, on-going financial sustainability.
  • If, at any time, the Council is given reason to call into question the direction of the project, the project organizers will be asked to explain any deviation from the original proposal.
  • If, after further review, the Council agrees by vote that the project is not being carried out as approved, the Council reserves the right to suspend or cancel any outstanding approved funds.
Back to top

© Concordia University