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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: June 18, 2021
Deadline: July 7, 2021
Grade: 11
Campus: LOY


Reporting to the Senior Faculty Financial Officer and the Associate Dean, Research, the incumbent provides financial and accounting services to faculty in order to support the recording and reporting of the University’s financial position.

Primary responsibilities

  • Assess endowments, research grants, contracts and agreements, requiring Faculty approval, to identify potential issues with resource commitments, including course remissions the faculty must collect/bill from various institutions.
  • Coordinate and oversee the CARE collective agreement appointments; document, maintain and communicate guidelines, verify eligibility and compliance with funding guidelines, and, reconcile research payroll expense discrepancies identified by faculty members, or Restricted Funds/Financial Services.
  • Verify web-requisitions charged to Endowments and Chairs’ research allowance requiring the Dean’s approval in compliance with the University procurement policy.
  • Prepare notice of awards for all Chairs, Principals and Associate Deans research allowances and ensure that all sums are transferred.
  • Assist the SFFO with the quarterly financial forecast, including salaries and other expenses.
  • Monitor and prepare analysis on teaching assistants, part-timers and remissions.
  • Prepare paperwork to administer funds for the Dean’s Special funding program. Collect reports from the various awardees and report back to the Dean and the SFFO.
  • Participate in the development and implementation of policies and new initiatives that support the strategic direction of the unit.
  • Investigate discrepancies or anomalies in accounting processes and communicate with relevant faculty, department or unit. Provide necessary documentation for the end user. Identify performance anomalies to existing systems to optimize performance, response time and capacity.


  • Bachelor's degree in a related field and a minimum of two to four years of relevant work experience including direct hands-on experience with research funding environment and/or with functions related to research and/or research administration required.
  • Good knowledge (Level 4) of spoken and written English in order to write, analyze, and provide feedback to maintain effective communication with faculty members, external research partners, and internal units and basic knowledge (Level 3) of spoken and written French in order to communicate with funding agencies and external partners.
  • Advanced knowledge of Word, Excel and PowerPoint to create documents, spreadsheets and presentations.
  • Basic knowledge of SIS, procurement web-requisition, web-based financial reports (Banner and Millennium), Conrad (research administration database), FAS Graduate Student Database, Pay Advice.
  • Excellent communication and interpersonal skills, including the confidence, tact, discretion and judgment to work effectively with academic researchers, government representatives, and senior administrators.
  • Self-directed individual with pro-active attitude and problem solving skills with proven ability to work in a fast-paced service oriented environment meeting deadlines on short-notice.
  • Ability to understand research proposals and interpretation of agency specific information such as evaluation criteria and use of funds guidelines, and the ability to effectively communicate such information to faculty members.


$ 69,159.91 – $ 82,607.96 per annum



Interested applicants must submit a curriculum vitae with a covering letter by July 7, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

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