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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: May 4, 2021
Deadline: May 17, 2021
Grade: 12
Campus: LOY


This posting represents an 18-month full-time contract position.


Reporting to the Department Administrator, Department of Psychology, Faculty of Arts & Science, the incumbent advises and guides students from the time of a student’s entrance into a Department of Psychology program, to graduation. They assist in the development and implementation of recruitment, advising, retention, and graduation strategies and activities in the department, as well as, participate actively in fulfilling the enrolment management objectives of the department.

Primary responsibilities

  • Coordinate closely with Service Assistant, Undergraduate Program Assistant to ensure the smooth running of the Undergraduate Program in consultation with the Chair, Department Administrator, and Undergraduate Program Director and Faculty Advisors.
  • Provide academic advising to Psychology and Neuroscience undergraduate students concerning course selection for program requirements (Honours/ Specialization/ Major/ Minors/ Service courses),
  • Evaluate students’ academic records for degree and program requirements.
  • Provide timely and appropriate responses to student requests.
  • Liaise with representatives of the relevant University departments and services on various aspects of student needs.
  • Keep track of on-campus and off-campus information sessions and coordinate and participate in the Concordia Open House, New Student Orientation, and off-campus events; respond to inquiries from outside the University.
  • Analyze data and provide information to faculty, students and other individuals where appropriate; make recommendations to the department regarding trends, practices and procedures.
  • Participate in the establishment of team objectives and operational plans for recruitment, advising, retention and readmission of the Faculty’s
  • undergraduate students relating to academic programs and regulations.
  • Help to organize and conduct new student orientation sessions and keep abreast of university and faculty new student services.
  • Maintain active communication with students and university departments and services.
  • Devise strategies, projects and events that will promote the programs of the Department of Psychology.
  • Represent the department on various internal and external meetings and/or committees, which deal with recruitment, retention and admission of undergraduate students in psychology.
  • Provide advice and counsel to students with academic and career issues.
  • Provide coverage for front-line Undergraduate Program Assistant and Service Assistant as required.


  • Bachelor’s Degree in Psychology and two to four years of related work experience in an academic setting.
  • Previous work experience in the area of student life and knowledge of Canadian educational and international educational systems and the University’s academic rules and regulations, desirable.
  • Good knowledge (level 4) of spoken and written English language communication skills.
  • Good knowledge (level 4) of spoken French and French reading comprehension.
  • Experience with the Student Information System (SIS) is an asset.
  • Good knowledge (intermediate level) of Word and Excel.
  • Excellent interpersonal skills; ability to deal effectively with prospective, current and former students and alumni, with faculty and staff members and on internal and external departments and committees.
  • Proven writing, analytical and organization skills.
  • Ability to work independently and also as part of a team.
  • Must have a proven ability to coordinate projects and work within strict deadlines; ability to work under pressure for extended periods of time.
  • May be asked to work flexible hours occasionally (e.g. special events, extraordinary circumstances).


$ 72 783.89 - $ 86 940.11 per annum



Interested applicants must submit a curriculum vitae with a covering letter by May 17, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

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