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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: April 26, 2021
Deadline: May 7, 2021
Grade: LA-D
Campus: LOY


Reporting to the Head of Acquisitions and Serials, the incumbent is responsible for a variety of specialized tasks related to ordering library materials and maintaining bibliographic records.

Primary responsibilities

  • Monitor shared acquisitions email inbox for purchase requests in assigned types of materials. Prepare and place orders for media and other materials, ensuring that license terms and access obtained correspond to library policy; prepare and place orders for other special material formats and out-of-print material with vendors. Contact requestors to clarify problems related to orders.
  • Responsible for managing course reserves ordering and cataloguing, including for textbooks and coursepacks ordered with Concordia’s bookstores.
  • Maintain a strong knowledge of tools, suppliers and procedures for media and out-of-print ordering; investigates supplier availability for library materials and select appropriate vendors and the appropriate method for placing orders.
  • Perform bibliographic searching to eliminate unintentional duplication. Search for an acceptable MARC bibliographic record for each item to be acquired; creates a brief bibliographic record if it is ascertained that no acceptable record exists.
  • Manage record files to allow batch ordering and processing.
  • Correspond or otherwise communicate with suppliers or customs for pricing, availability, tracing lost items, returns, claims, cancellations and other problems related to orders.
  • Regularly carries out monographic claims and cancellations.
  • Complete complex and regular copy cataloguing, maintaining a strong knowledge of cataloguing standards, procedures and tools; assigns complete call numbers using Library of Congress or Library and Archives Canada classifications based on existing LCSH, and supplies or adjusts final cutter numbers for call numbers found in cataloguing records; assign LCSH using Classification Web; translate French language subject headings (Répertoire de vedettes-matière) into LCSH; verifies access points.
  • Recommend improvements in policies and procedures, assist in drafting procedures related to ordering processes, as assigned.
  • Assist in training, instructional sessions, and functional guidance of staff, as requested by the Collection Services librarians.
  • Assist the Collection Services librarians with projects related to acquisitions or cataloguing.
  • Participate in collection development projects as required.
  • Maintain and reports work statistics.
  • Participate in Library or University committee work and other working groups, as assigned.
  • Perform other duties as assigned.


  • Diploma of Collegial Studies (three-year Technical DEC) in Information and Library Technologies, Documentation Technology or in a field related to the primary responsibilities and a minimum of two (2) years library experience.
  • Good knowledge (level 4) of spoken and written English. Basic knowledge (level 3) of reading French is required.
  • A minimum of one (1) year of experience working with the ordering and cataloguing functions in an integrated library system is required.
  • Knowledge of bibliographic, order, holdings and serials records, acquisitions practices relating to print and electronic materials required.
  • Knowledge of media formats, media terminology, media use issues in libraries, and an interest in and understanding of media materials is a strong asset; familiarity with media vendor practices is desirable.
  • Sound knowledge of major bibliographic source files, current cataloguing standards, and MARC bibliographic and authority formats and codes used in cataloguing is essential.
  • Demonstrated ability to search for and interpret bibliographic, holdings and order records in a variety of online library catalogues and library-related databases; experience in selecting bibliographic records for a cataloguing database; evidence of ability to learn new online search interfaces and cataloguing tools.
  • Demonstrated knowledge for working in the Windows operating system and ability to manage electronic files; good knowledge (intermediate level) of Microsoft Excel and Microsoft Word; intermediate knowledge of Microsoft Outlook for email communication and organization; intermediate level of internet navigation skills.
  • Ability to plan and coordinate activities, to prioritize own work, to meet deadlines, and to perform duties reliably, accurately and efficiently with minimum consultation; ability to shift from one activity to another, and to cope with interruptions.
  • Ability to analyze and solve problems, and to explain information clearly and succinctly; ability to work independently and as part of a team, exercising creativity, initiative and good judgment.
  • Ability to quickly learn new standards, procedures and technologies, and to adapt rapidly to changing procedures and technologies
  • Excellent interpersonal skills are essential; this must include courtesy and tact, and ability to work cooperatively, with professionalism and discretion, and communicate effectively with other staff members, librarians, and with external vendors.
  • Moderate physical and visual effort is required for performing such work using computers on a daily basis. Physical stamina is required to push a full book truck weighing up to 136 kg (300 lbs.), and lift heavy volumes weighing up to 2.2 kg (5 lbs.).


$31.79-$37.52 per hour



Interested applicants must submit a curriculum vitae with a covering letter by May 7, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

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