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Job description

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PROCUREMENT SERVICES

ADMINISTRATOR, PROCUREMENT CARD PROGRAM (P5970)


Posted on: March 17, 2021
Deadline: March 30, 2021
Grade: 11
Campus: SGW

Scope

Reporting to the Associate Director, Strategic Procurement, the incumbent is a subject matter expert and determines the appropriate use of the Procurement Card (Pcard) program to best meet user department requirements. The incumbent performs compliance audits in collaboration with the Internal Audit department on specific audit requirements.

Primary responsibilities

  • Design, organize and maintain the Pcard program and its expansion throughout the University.
  • Assess and fulfill requirements for Pcards, in compliance with the Pcard guidelines.
  • Oversee change requests such as spending limit increases or decreases, addition or removal of funds, updates to commodities, temporary blocks and card cancellations.
  • Manage billing disputes and other irregularities such as lost cards and associated card cancellations and reissuance.
  • Recommend, document and disseminate best practices regarding Pcard payments, in collaboration with Accounts Payable.
  • In collaboration with Internal Audit, analyze audit results and recommend corrective actions.
  • Develop strategies to maximize the adoption of the Pcard program and improve end user experience.
  • Facilitate the Pcard program training workshops and develop cardholder training materials.
  • Recommend and make updates to the Pcard guidelines.
  • Advise and support Treasury in the evaluation of the Pcard program and the integration of this program with other University’s payments tools, including the objective of self-funding of this position through rebates generated by the program.
  • Represent the Procurement Services Department at various meetings involving other departments and/or vendors.
  • Perform other duties as required by the Associate Director, Strategic Procurement.

Requirements

  • Bachelor’s degree in Commerce or Administration or in other fields pertinent to the primary responsibilities, with 2 to 4 years of related work experience administering procurement processes.
  • Experience working in an integrated computerized environment. Experience working in a University Environment, desirable.
  • Good spoken and written English (level 4) to communicate with clients, stakeholders and vendors, write correspondence and reports, prepare, and offer training.
  • Good spoken and written French (level 4) to communicate with vendors.
  • Good knowledge (Intermediate level) of Excel (to create and modify spreadsheets and charts and to enhance worksheets) and of Word to create and format documents.
  • Good knowledge of procurement information systems applications.
  • Excellent negotiation skills and sound business judgement.
  • Excellent interpersonal skills; ability to work independently and in a team environment and to interact effectively with internal and external communities.
  • Excellent client service focus.
  • Outstanding organizational skills; ability to prioritize work and to perform well under pressure.
  • Knowledge and work experience with SAP Concur, an asset.
  • Knowledge and work experience with provincial public procurement regulations, an asset.

Salary

$ 67,407.32- $ 80,514.58 per annum

Union/Association

CUPEU

Interested applicants must submit a curriculum vitae with a covering letter by March 30, 2021. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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