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Job description

Candidates will receive an email confirmation when submitting their application online. However, only candidates selected for interviews will be contacted. Please allow one (1) working day from the time you send in your application to receive an email confirmation.



Posted on: February 5, 2020
Deadline: February 18, 2020
Grade: 9


Reporting to the Director of Graduate Admissions and Student Affairs, the incumbent coordinates the university thesis process for Master’s and Doctoral students. The Coordinator provides solutions to varying degrees of problems requiring the application of knowledge of thesis regulations and policies as they relate to graduate programs at Concordia.

Primary responsibilities

  • Coordinate the thesis process for Master’s and Doctoral students by meeting and counselling students on proper procedures, deadlines and problems as they arise.
  • Receive, verify and approve initial thesis formats from Doctoral students.
  • Receive and validate final theses from students and final approval packages from departments. Liaise with departments, as necessary.
  • Ensure that all arrangements are done for thesis defences with students and committee members, as well as that all thesis policies have been followed.
  • Advise departments on policies and procedures when problems arise and advise of solutions; enter upcoming defences into the Events Calendar.
  • Act as liaison with Enrolment Services; ensure that all thesis requirements have been met for graduation and provide the specific Doctoral information for the graduation booklet.
  • Ensure production of correspondence for external examiners and defence chairs and process payment requisitions and disbursement for external examiners.
  • Update SIS and maintain student files; archive files on required cycle.
  • Maintain contact with the Concordia Library staff and make recommendations to facilitate the final submission process for Master’s and Doctoral defences on Spectrum.


  • Diploma of collegial studies (three year technical DEC) a field related to the primary responsibilities and two to four years of office experience.
  • Team player who is also able to work independently and with minimal supervision; ability to function as a unit resource person.
  • Good knowledge (Level 4) of spoken and written English to discuss and explain policies and procedures; able to compose correspondence; basic knowledge (Level 3) of spoken French to handle telephone and in-person requests for information regarding thesis policies and procedures from students or members of the public.
  • Demonstrated ability to adapt to changing technologies and new software.
  • Reliable, organized and demonstrated ability to prioritize work and meet deadlines in a high-volume environment.
  • Very good communication and interpersonal skills.
  • Personality suited to working with students, faculty and administrators.


$ 28.87 - $ 34.72 per hour



Interested applicants must submit a curriculum vitae with a covering letter by February 18, 2020. Please click on the How to Apply button below for further instructions.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.

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